REQUIRED SPACES: General Session Space: ● Shall accommodate 150 people, set with rounds of 8 and with room for a stage at a minimum of 12 feet x 40 feet. ○ Venue must provide chairs and tables for each of the 150 participants to have their own seat at a table. ○ General Session Space shall be used as a Breakout room. ○ Shall accommodate breakfast and lunch service. (The buffet can be set up near the general space room, but participants will utilize the general session space for a working lunch.) ○ Functioning climate control shall be available in the room. ○ 12-foot x 40-foot stage with stairs ○ Zoned lighting capabilities ○ Access to power of 100 amps in this room is required ○ Conference space shall be set by 7:30 a.m. for the 8:30 a.m. start. All AV equipment should be tested and working by 7:30 a.m. The planning team shall have access to all contracted conference spaces 1 hour prior to the start of the event. ■ Seating and AV access must be provided and set up by the venue/bidder. ■ The space must be able to be locked once equipment is in place. ■ The planning team must be able to access the space at any time with the presence of a venue representative.
