Specifications include, but are not limited to: The general scope of work shall consist of but not limited to: 1. Assisting in preparing and managing school budgets under the guidance and approval of the Principal. 2. Managing the efficient and cost-effective procurement of goods and services via the use of K12Buy and Board approved contracts. K12Buy is the districts e-commerce procurement system through which all materials, supplies, and services are ordered. 3. Managing petty cash funds and internal accounts and oversee the issuance of checks and verifies the deposit of monies. 4. Establishing and maintaining necessary records and internal controls. Prepare and maintain financial, business, and operational reports and required source materials. 5. Preparing and maintaining temporary employee, stipend approval and stipend payment forms. 6. Assisting in monitoring position allocation and staffing reports to ensure consistency with budget. Assist Principal in addressing and resolving discrepancies with the Budget, Procurement, and Human Resources departments. 7. Assisting with timekeeping and payroll functions for the school(s). 8. Arranging schedule school buses for field trips, events and activities. 9. Managing and resolving issues with vendor invoices, purchase orders, and payments. 10. Processing and tracking budget amendments. 11. Meeting regularly with school staff (Principal, SIT, etc.) as needed and preparing weekly or bi-weekly reports as needed.
