The Maryland Department of Health, Prevention and Health Promotion Administration, Maternal and Child Health Bureau, Office of Family and Community Health Services (OFCHS), is sponsoring the 4th annual Maryland Maternal, Infant, and Early Childhood Home Visiting (MIECHV) conference. MD MIECHV conducts this conference to promote professional development with all MIECHV-funded staff in the state. Sessions include topics of importance to home visitors to successfully and more skillfully do their jobs. The OFCHS is accepting bids only from qualified venue owners located in Maryland to provide space, equipment, break out rooms, and meals for the duration of the conference. Must be able to accommodate a minimum of 100 and maximum of 175 participants. The facility must be clean, neat, have free parking on premises, free Wi-Fi, and have adequate restrooms. The venue should be within the Central Maryland area. This includes Baltimore County, Baltimore City, Anne Arundel County, and Howard County 1. A conference center or hotel (located in the State of Maryland) with the ability to accommodate up to 175 participants from Tuesday, September 16, 2025, through Thursday, September 18, 2025. 2. Free parking for up to 175 participants on premises. 3. Free Wi-Fi 4. Ability to provide catering service for hot breakfast, mid-morning and late afternoon snack, and lunch. There must be sufficient floor space to accommodate tables for all participants in one room for both breakfast and lunch with each meal lasting 60 minutes for all three days. 5. Ability to provide a minimum of 20 rooms as a block for participants who would like to stay. The room rate should be at a negotiated rate. Conference activities will take place between 7:00 AM and 5:00 PM each day with clean up from 5:00 PM-5:30 PM. The facility must allow Department access at 6:45 AM each day of the event. The following space is required: Plenary Session: One large room (theater/auditorium) to accommodate all 175 participants. Podium including microphone and a lapel microphone along with all AV equipment that must include: Wi-Fi, screens, speakers and projectors. Round tables with 8 chairs per table must be located in the plenary room. Breakfast/Lunch/Networking: Can be the same set up as the plenary session. Registration Tables: Five rectangular (5) skirted tables, with two (2) chairs per table. Locations of the vendor tables must be outside the plenary room. Three (3) additional skirted tables must be provided as resource tables. Breakout Rooms: 1. The venue shall provide a maximum of six (6) break out rooms with tables and chairs for each participant. All of the break out rooms should be able to accommodate a maximum of 50 people. 2. The venue shall provide audio/visual support that includes a podium with microphone, table for projector and laptop, projector and a screen for the plenary room and all break out rooms. The venue shall work with the OFCHS to coordinate the conference and serve a menu that meets the needs of the attendees. Tables with silverware and seating for each participant must be available during breakfast and lunch. Meals will include a buffet breakfast, mid-morning break, seated buffet luncheon, and afternoon break which shall consist of the following and must be able to accommodate gluten free: Hot Breakfast: (8:00 AM) Must include nutritional options (i.e., yogurt, granola, eggs, bagels, cheese, and a choice of breakfast meat) and should not include Danish and donuts. Mid-Morning Break Snacks and beverages, including bottled water, coffee/tea, and assorted sodas. Buffet Lunch (separate room to include seating, from 12:00 PM-1:00 PM) - can be the plenary room Must include a salad, choice of two (2) entrees (one must be a vegetarian option), vegetables and dessert (must be able to accommodate gluten free). Late afternoon snack: Assorted cookies, coffee/tea, sodas, and bottled water.
