Specifications include, but are not limited to: The Maine Department of Education is seeking proposals for annual conference and meeting management services to include meeting rooms, meals, audio visual equipment and support, internet, lodging and related services. The annual conference is scheduled for June 21-23rd, 2020. The Provider will be responsible for one arrival day on June 21, 2020 (with a small reception in the early evening and a two-day conference event (June 22th & June 23rd) /two -nights of lodging (June 21st & June 22nd). Attendance will be approximately 175-200 people, including Department of Education staff. Conference hosting will include onsite event planning and management, overnight accommodations, meals, meeting facilities with break-out rooms and a reliable audio/video (AV) and computer network infrastructure. The successful Bidder will be required to collaborate with the Department to coordinate the plans for, oversee and manage, daily, all aspects of the conference hosting including, but not limited to: AV; food and beverages; event flow; staging; room set-up lodging and room control.