The system called for shall replace our PetroVend K800 and Phoenix version KPP 3.1 software. The successful bidder’s solution shall provide all options our current system provides at a minimum, a self-contained system capable of autonomous operation 24 hours a day, seven days a week. CONTRACTORS SCOPE OF WORK INCLUDED IN BID PRICE: Provide a replacement fuel management system. Provide and program or assist in programming up to 150 fuel keys/cards if applicable. Complete installation of the fuel management system, including electrical connections as required. Program fuel management system. Replacement of vehicle maintenance software, if applicable. Successful data transfer from existing system. Training for Public Works employees. Support during first 6 months of operation minimum. Removal and disposal of existing, non-essential equipment. INSTALLATION: The solution must include a data transfer of vehicle specific data from the current software to the new software. All work required, with the exception of assistance from our internal IT Department, is to be provided. All costs associated with the installation are to be included in the bid purchase price. A successful test of all systems communicating and working properly is required as part of the installation. The successful bidder shall also include the removal and disposal of all equipment deemed not compatible. I am available Mon. – Fri., 7:30AM – 3:00PM EST for onsite inquiries of our current system/software as needed, please call to schedule, 207-989-7800. FUEL KEY/CARD: Currently using 20-4120 OPW FMS PetroVend Chip Keys. Compatibility is not a requirement but must be able to maintain vehicle specific access, require odometer entry, and provide accurate reporting based on access. DRIVER PINS: Each employee must have an individual identifier to access fuel, reflected in reporting. FLEET: The City of Brewer’s fleet is approx. 130 vehicles. FUELING STATION & MONITORING: Our fueling station has (2) pumps, with a total of (4) hoses, (2) Diesel and (2) Gasoline. We have a 12,000- gallon tank, divided into (2) 6,000-gallon tanks – one for diesel and one for gasoline. We are currently using Veeder-Root TCS 300-C fuel monitoring equipment.
