Consultants are invited to propose a detailed work program for the development a comprehensive Rain-Induced Flood Risk Assessment for the RPC region, including the creation of geospatial models and analytical tools identified in the previous section that support planning, mitigation, and infrastructure investment decisions. The scope of services is organized into a series of tasks that collectively lead to the development of a Pluvial Flood Risk Index, aligned with the Louisiana Watershed Initiative (LWI) Regional Watershed Plan requirements. Each task is designed to build upon RPC’s planning framework and existing datasets, or other publicly available data sets as needed, and must result in fully functional, GIS-compatible outputs that can be maintained and updated by RPC staff. The consultant shall propose a detailed work program that addresses each task, including methodology, deliverables, timelines, and quality control procedures. Task 1 – Project Management The consultant shall provide comprehensive project management services to ensure timely delivery, quality control, and effective communication throughout the duration of the project. Task Objectives: Establish a clear project structure and communication plan. Maintain consistent coordination with RPC staff. Monitor progress and ensure adherence to scope, schedule, and budget. Key Activities: Conduct a project kickoff meeting with RPC to confirm scope, expectations, and deliverables. Develop a detailed project management plan outlining task schedule, milestones, communication protocols, and quality control procedures. Facilitate monthly progress meetings or conference calls with RPC. Submit monthly progress reports and invoices in the required format. Maintain an organized archive of all project files, datasets, and documentation. Deliverables: Project Management Plan Kickoff meeting summary Monthly progress reports and invoices Archive of all project-related files and data Task 2 – Data and Model Architecture The consultant shall work with RPC to finalize the structure and specifications of all data outputs and models prior to development. This task ensures that all modeling components are clearly defined and aligned with project goals. Task Objectives: Define the architecture and workflow for data and model development. Establish validation criteria and data requirements. Ensure transparency and reproducibility of modeling methods. Key Activities: Collaborate with RPC to confirm the structure, inputs, and outputs of each model component. Identify the types and sources of data required for each model. Define validation parameters and performance metrics. Document the modeling framework, including assumptions, dependencies, and integration points. Deliverables: Draft and final Model Architecture Report Presentation summarizing the model architecture and development approach Task 3 – Data Aggregation or Acquisition (if applicable) The consultant shall identify additional datasets necessary to fill gaps in the modeling framework. If not readily available, entity may be tasked with acquiring appropriate data. This task ensures that all required data is available, licensed, and ready for use. Task Objectives: Address data gaps that may hinder model accuracy or completeness. Ensure all datasets are properly licensed and documented. Maintain consistency with the model architecture and validation plan.
