Specifications include, but are not limited to: Goals and Objectives Objectives that must be successfully met during implementation include, but are not limited to the following: 1. Recording time entries via the various methods such as Web-based, interactive voice response (IVR) by telephone, and power over Ethernet biometric/keypad devices. 2. All entry methods must be capable of displaying accrual balances, supporting work schedules, requests for time off and labor distribution. 3. Translating the "from" and "to" time entries into the hours worked and exchanging the data with the LaGov ERP SAP system. 4. Negative time entry employees' daily time will default to the number of hours scheduled to be worked. Time entries will be collected in the time and attendance application in order to verify that employees are working their scheduled hours. An employee's supervisor will be automatically notified by the system in the event of a discrepancy between daily number of scheduled hours and hours collected by the system. 5. Verifying that the security profiles from the LaGov ERP SAP application are being adopted in the Time and Attendance application. 6. Verifying that Employees are not able to modify their time entries once they are recorded. 7. Verifying that supervisors can approve the time entries for only their subordinates. They should not be allowed to access data for employees reporting to someone else. 8. Verifying that Supervisors are only capable of printing time entries for their subordinates. 9. Increase supervisor oversight of employees' time and attendance related actions. 10. Verifying that the department head is/are capable of printing a report on a single supervisor and their subordinates as well as a report on all supervisors under the department head and their supervisors. 11. Verifying that the Payroll calculations are accurately reporting amounts based on input from the Time and Attendance application. 12. Verifying that the DOA LaGov ERP SAP interface exchanges Leave balances for each employee into the Time and Attendance application. 13. Verifying that the Time and Attendance application interface exchanges Leave balances/requests, with state LaGov ERP SAP's leave codes, for each employee into the DOA LaGov ERP SAP. 14. Verifying when an employee changes levels that his/her revised security information is exchanged from LaGov ERP SAP into Time and Attendance. 15. Verifying when an employee is terminated his/her revised (revoked) security information is exchanged from LaGov ERP SAP into Time and Attendance. 16. Verifying that during disaster circumstances such as a hurricane, time recording may revert back to manual input only for employees working in affected areas and only in the event of a total system shutdown statewide. Current manual efforts used to record information for FEMA will be automated in the new Time and Attendance application and allow various rules and entry points to record data required by FEMA.(See attachment D for details on this item). DOA must also have a business continuity plan to deal with State wide outages. 17. Verifying that the recording of time up to 6 minutes after the work schedule for an employee does not record that employee as being late
