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Publication Date
05/31/2018 10:27 AM EDT
Closing Date
06/22/2018 03:30 PM EDT
Issuing Organization
Commonwealth of Kentucky - Finance and Administration Cabinet
Solicitation Number

Specifications include, but are not limited to: The KWCFC seeks a vendor to provide an Audit Management Software Program directly to the KWCFC. Services shall include software, technical support, maintenance, and training. This system shall be offered as a Software as a Service (SaaS) that is available to traveling auditors from various geographical locations. System Requirements 1. Audit Management Software should be Simple and User Friendly. 2. Audit Management Software should protect data as defined in KRS63.933, encryption at rest protections should be required. No matter the classification of data it is assumed that credentials to authenticate to the system will be required and encryption in transit should be mandatory. 3. Audit Management Software should allow the capability of planning the audit including risk assessment. 4. Audit Management Software should allow the capability of audit and project scheduling that should include user defined criteria and the option to track and monitor audit life cycle and cost. 5. Audit Management Software should allow the capability to manage the ongoing activities on an as needed basis from daily to monthly. 6. Audit Management Software should have the capability to manage the workflow of audits and user access capabilities. 7. Audit Management Software should allow the auditor to electronically submit audit items at any stage for review and have management sign off on data at an unlimited number of levels and management to mark as final and read only. 8. Audit Management Software should have the ability to create electronic working papers and templates that will accommodate hyperlinking of data to spreadsheet and word processing documents, embedding data and full offline work capability with the ability to upload completed work. 9. Audit Management Software should have the capability to track audit action and recommendation items to include multiple audit data points as defined by the KWCFC. 10.Audit Management Software should time and date stamp all audit work paper accesses. 11.Audit Management Software should have a fully integrated enterprise system allowing collaboration within spreadsheets and word processing documents in the audit program and also have the capability to house and archive audit work and data in the cloud, the electronic copies should have capabilities of setting read and write permissions; and allow offline work when not connected to the internet. 12.Audit Management Software should have the capability to include questionnaires and surveys to include an encrypted hyperlink which audited entities could use to provide information directly online. 13.Audit Management Software should allow for multiple types of audits and audit work papers as well as final audit papers. 14.Audit Management Software should have fully integrated enterprise system spreadsheet, word processing, and database capabilities. 15.Audit Management Software should provide the capability to archive data per the KWCFC Records retention schedule. 16.Audit Management Software should have time and expense recording which will include audit and non-audit management user defined criteria such as travel, training, sickness, etc. with note capability. 17.Audit Management Software should provide the capability to print items ad hoc.

https://emars.ky.gov/webapp/vssonline/AltSelfService (opens in a new window)

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