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Public Records Request Management Software


Location
Kansas
Publication Date
03/10/2020 09:25 AM EDT
Closing Date
06/04/2020 04:00 PM EDT
Issuing Organization
City of Wichita
Solicitation Number
Description

Specifications include, but are not limited to:  Replace current system with a new system that successfully automates the City’s Public Records Request process.  The system will integrate with other City applications and interface with third party providers through standard techniques.  The system will be supported by the proposer, easily configurable and upgradeable, meeting City’s business needs for the foreseeable future.  The system will have a robust and customizable security roles feature in order to keep some aspects confidential to certain records custodians.  Eliminate unnecessary staff time spent on Open Records requests.  Implement an all-in-one system for Open Records requests that tracks and stores all aspects of the process, including requestor correspondence, redactions, invoicing, payment, and distribution of the record.  Comply with Kansas State Statutes and Criminal Justice Information Systems regulations in relation to the Open Records Act.  Reduce clerical errors by decreasing manual data entry  Hold Records Custodians accountable for fulfilling their assigned Public Records requests in in a timely manner.

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