Specifications include, but are not limited to: The project scope encompasses a budget and planning application and reporting of budget and financial
1. Workforce budget
2. Operational budget
3. Capital Improvement budget (optional)
4. Budget Forecasting (optional)
The City is seeking an integrated budget and planning product for this project and encourages responses only
from experienced firms that have implemented software in government organizations similar in size and scope
to the City of Topeka.
The City is seeking to implement industry best business practices and processes, and to limit the amount of
The City requires that the implementation be completed by December 31, 2020.
Integration to existing Infor Lawson ERP system and TBD BI system is required.
Significantly improve the efficiency of budget development, management, and reporting processes for the City.
Reduce risk of errors through the automation of processes and reporting.
Implement an easy to use and robust reporting solution.
Produce and provide to the City effective and thorough materials for system administration and user training.
The firm will design the following interfaces to be implemented and tested:
The following is an example of information that will need to be transferred:
1. Personnel information
2. Job/Position codes
3. Accounting units
5. Department information
The City will evaluate whether an automated interface is required and for what items or whether master
data will be maintained manually following the initial entry of:
1. Actuals and commitments (at least daily)
2. Month-end actuals and commitments (monthly)
For reporting purposes, the interface must support the ability to separately report actuals and
commitments at the component level (e.g., expenditures broken out separately from encumbrances) for:
1. Beginning fund balance (monthly)
2. Revised budget (at least daily)