Services are to be rendered for printing, preparation, and mailing services as per specifications for the City of Hutchinson, preparation, and delivery to the United States Postal Service, with items postmarked and delivered to the U.S. Postal Service within 24 hrs of receipt of an electronic file provide by the City of Hutchinson. Specifications shall include: TRANSMISSION OF STATEMENTS 5.1 Ability to accept electronic files from the City of Hutchinson Utility Billing department, printing of the statement/invoices, insertion into preprinted single window #10 envelopes along with a #9 preprinted return envelope, Hutchinson, each business day – Monday through Friday (except on Legal U.S. Holidays). 5.2 City of Hutchinson uses Enterprise ERP (formerly Munis) by Tyler Technologies. All electronic files will be transmitted from this system and vendor must have the capacity to print mailings from this software. City shall provide statement information in the form of an XML or PDF file. If an XML file is chosen, vendor will be required to map the information to the required statement format. 5.3 Vendor shall accept the Enterprise ERP by Tyler Technologies electronic files and convert the information to billing statements using 8.5” x 11” stock (provided by the vendor). 5.4 City will transmit approximately 16,000 Utility Statements per month. The files will only contain the statements we want to be mailed. Email bills will not be included in the file. Some statements will have more than 1 page per statement. 5.5 Vendor will be required to merge common addresses which could reduce envelope mailing count from approximately 16,000 statements to 15,000 actual pieces to be mailed. 5.5 City will have regular billings on the first 4 Wednesdays of the month and final billings every Friday, except holidays. 5.6 In addition, there will be approximately 3,000 delinquent notices required to be mailed per month. Delinquents are usually mailed on Thursdays. 5.7 We will not require City review and approval before each mailing...
