1. All tournaments shall play on Friday (5 pm to 10 pm), Saturday (8 am to 10 pm) and Sunday (8 am to 10 pm) or as noted on the attached Schedule of Fees. a. Bidder shall provide an estimated number of teams with the organization’s bid price per game. b. The successful bidder will be responsible for the full amount proposed, regardless whether all the dates/times are utilized. c. For larger multi-day requested events, the bidder may request additional days during the week as a part of the proposed bid. To increase the likelihood of bid acceptance, please factor in the need for these additional days into your base bid proposal. d. Park hours are from 6:00 AM to 11:00 PM. No games scheduled after 9:00 PM unless prior approval by SCP+R. A one-hour grace period will be provided to tournament providers to account for games running long. For example, if the day’s schedule has games ending by 10:00 PM, you will have up until 11:00 PM to finish at no extra cost. 2. The primary tournament location is the Envista Softball Complex located at 3421 SE Leisure Lane which includes the following fields identified in the attached map: a. Envista 1: 200’ center field b. Envista 2: 200’ center field c. Envista 3: 200’ center field d. Envista 4: 200’ center field 3. A secondary location is available at Felker Park. For larger requested events, the bidder may request additional fields as a part of the proposed bid. To increase the likelihood of bid acceptance, please factor in the need for these additional fields into your base bid proposal. County reserves the right to move games to alternate facilities if deemed necessary. All other booking of these facilities will take place outside of the bid process. a. Felker 1: 285’ center field b. Felker 2: 285’ center field c. Felker 3: 285’ center field d. Felker 4: 285’ center field 4. Bidders are welcome to submit proposals for some or all dates. There will be a minimum price for each tournament date dependent on field(s). While multiple factors may be considered, it will be imperative for each tournament organizer to bid their best price to have the best chance of securing their requested date(s). Other factors that may be considered include historical usage, diversity of events, and tournament organizer’s historical efforts to uphold facility rules. 5. SCP+R will award each tournament weekend to the best most responsive bidder.
