Phase One (1) is to include the following: 1. Consult with county staff to determine project requirements and review available data in the county’s possession. Each on-call A/E services project will begin with an initial project introduction meeting, the purpose of which is to identify the scope and budget of the project. Based on the information acquired in that meeting the architect will be required to produce a letter of proposal outlining the estimated hours by category of service and any other costs for subcontracted services all consistent with the contract rates agreed upon. The county wants these proposal estimates to be as accurate as possible but wants reasonable contingencies included into the estimates that will most often result in billed hours to be less than estimate proposals. The A/E firm shall update the proposal estimate at appropriate milestone points should changes occur that justify proposal updates. a. The time of attending the initial meeting and preparing the A/E service proposal will not be approved as billable hours under this contract. b. For all projects – The calculations for each proposal estimate must be based on the established hourly costs included in your proposal response. 2. Prepare preliminary schematic drawing in enough detail to develop a detailed construction estimate opinion of probable costs and updated opinion of probable A/E fees. 3. Submit an opinion of probable cost. Phase Two (2) is to include the following: 1. Perform necessary research and field survey work as requested by county staff. 2. Prepare and present for approval, preliminary design documents consisting of preliminary construction plans and outline specifications. 3. Prepare any necessary documents for alternate bids requested by county staff.
