Specifications include, but are not limited to: He Services shall provide: a. Analysis - An analysis and recommendation of Finance Department staffing needs, including discussion of desired skills and headcount, in order to support existing AP applications as well as the technology being recommended. Estimated cost of processing invoices using the existing Accounts Payable application, and the estimated cost of switching to the recommended solution keeping in mind what the City is targeting below. b. Capture the Invoice - Solutions to capture as many of the invoices coming through the door as possible. Optical character reading (OCR) required. c. Ensuring the Approval Process and Strengthening Internal Controls - Workflow applications should target improving AP efficiency, effectiveness and cost structures by reducing cycle times, transaction costs, lost documents, lost discounts, errors, document transportation and storage costs. Be able to support business rules for multiple scenarios (PO/no-PO). d. Integration with ERP - AP Automation solutions to augment our current payable process and integrate with JD Edwards EnterpriseOne. e. Provide Analytic to Manage AP Process - Solutions to automate routing/workflow and decision support should include the approval process, matching solution and analytics. This includes but is not limited to: 1. Status of payments 2. Analysis of discounts 3. Invoices held up in error 4. Suspect invoices
