.1 The Vendor shall receive electronic billing data from the City of Ames. This data will be transformed into printed-paper bills with customer names and addresses. The bills will be inserted into mailing envelopes along with return mailing envelopes, publication inserts -Cityside- and other possible publications. The bills will then be presorted into carrier routes and delivered to the United States Postal Service for distribution. Vendor will pay postage. .2 The Vendor will provide all paper, envelopes, and other materials, as specified by and approved by the City, that are required to fully execute the contract. .3 The Vendor will be required to provide all equipment and software necessary to receive the electronic data from the City of Ames billing system. In addition, the Vendor will be responsible for all programming and data transmission equipment necessary to receive information from the City’s Utility Customer Service division. .3.1 The Vendor will be responsible for all set-up requirements necessary to facilitate the electronic transmission of data between the City and the Vendor. .3.2 The Vendor will be responsible for programming and reprogramming any new and existing equipment as required, at no additional cost to the City. .3.3 The Vendor will be responsible for insuring billing data can be transmitted during and after software upgrades to the City system. .4 The Vendor will provide a billing activity report for each billing cycle.
