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Event Planning Services


Location
Indiana
Publication Date
07/29/2019 03:31 PM EDT
Closing Date
08/23/2019 03:00 PM EDT
Issuing Organization
State of Indiana - Department of Administration
Solicitation Number
Description

Specifications include, but are not limited to: • A contract with the Indiana Convention Center in Indianapolis, Indiana will need to be negotiated and executed by Vendor. • Vendor will establish and operate a web-based registration system. • A registration fee will be collected by the Vendor. • Vendor will design, print, assemble, and distribute “Save the Date” cards, registration brochures, conference hand-outs, conference binders, posters, signs, and banners. The content of the conference hand-outs will be handled by the ISDH. • Vendor will make all travel and hotel accommodations necessary for the speakers selected. There could be up to 5 speakers per conference. Attendees make their own travel accommodations. The Vendor will also make all on-site and audio-visual arrangements for speakers. Speakers’ honorarium, travel and hotel accommodations will be paid by the Vendor through the contract. • Vendor will identify all volunteer needs. The ISDH provides the volunteers necessary for the day of the conference for registration and check-in of attendees. • Vendor will provide all conference badges. • Vendor will provide on-site staffing for overseeing check-in of conference participants and any onsite registration. Vendor will be responsible for set-up and tear-down, including, but not limited to tables, chairs, decorations, etc. • Vendor will arrange for food and refreshments for the conference in consultation with the ISDH. (Those costs will come from the registration fees.) • Vendor will develop conference evaluation forms. • Vendor will provide on-site management for all conference day needs.

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