• Provide adequate onsite training of the new system for the County Clerk and all County Clerk office staff o Two sessions to properly train all employees o Cost for above initial training • Be able to convert existing voter registration database system into the new voter registration database system with all attachments, notes, and documentation of changes made for each voter • Be capable of, but not limited to: entry of newly registered voters, changes to existing voters, maintaining voters in active, inactive (suspended) and deleted (cancelled/removed) status • Be capable of producing reports per the National Voter Registration Act (NVRA) of 1993 • Be capable of printing voter cards on our current voter registration card stock • Be able to print voter cards by precinct, zip code, or other specific functions • Specify in the base proposal price: the unit price for any supplemental equipment required for the system, if any, and specify all the other system specifications for server, computers, printers, scanners, and other devices necessary to operate the system • Separate line items in the base proposal price for the annual fees for licensing, support, maintenance, ect. • Prove adequate capacity for La Salle County’s current and growing voter registration needs • Have access to the software source code and employ experienced engineers knowledgeable in the software to make on-going changes and updates to the system without disrupting the voter registration process • Describe its security best practices that will safeguard and ensure the integrity of the voter registration system and provide documentation if needed in the event that the County Clerk receives requests or demands relating to the integrity of the voter registration system • Disclose any litigation or administrative actions that have been filed against the company or the owner or any active employee relating to election integrity, performance of equipment and software, or election fraud • Propose a purchase contract that addresses the party’s administrative, contractual, and legal remedies in the event that the vendor breaches contract terms • Supply a voter registration system that meets or exceeds the requirements established by the Illinois State Board of Elections • Upgrade the voter registration system to meet any changes in Illinois Election Law as they pertain to voter registration • Comply with all provisions of federal, state, and local election laws and regulations and any future modifications to those laws and regulations. • Briefly describe capabilities or features of their system which are not directly addressed in this Request for Bid, but which would aid La Salle County in conducting and maintaining voter registration data
