Specifications include, but are not limited to: 6.2.1.1 The software that should be cloud hosted by the vendor 6.2.1.2 The number of licenses should be at least 100 user licenses and should include support as well as implementation services. 6.2.1.3 Automation of tedious planning tasks through virtual event management software 6.2.1.4 Ease of event setup 6.2.1.5 Ease of use for both job seekers and employers (mobile phone accessibility is very important) 6.2.1.6 Seamless navigation 6.2.1.7 How to navigate integration 6.2.1.8 Easy branding with virtual exhibitor booths: • Ease of digital distribution of collaterals such as brochures, assessment tests, marketing materials and videos (it is essential for employers to have the ability to load short videos) • Booth customization – can be set up with Organizational Logos and have break out rooms that are easily accessible Networking lounge: • Easy interview scheduling and one-on-one sessions at networking lounge • Video chat capabilities (this is important for job applicants with low literacy skills to be able to communicate) • Integrated way for employers to review job applications • Parallel interview sessions within a single virtual space improving time efficiency • Ability to host resumes for employers to review (for example, job seekers who register for a job fair can preload a resume enabling participating employers to easily access and review) • Improved networking opportunities and easy follow-ups with the candidates 6.2.1.9 Live chat function 6.2.1.10 Ability to host polls and surveys that generate meaningful conversation and feedback. 6.2.1.11 Ability to incorporate webinars or presentations with live stream Q&A 6.2.1.12 Proper security protocols to ensure user data is safe. 6.2.1.13 Have you experienced any breaches of customer data? If yes, how did you respond? If no, how would you respond should this occur? 6.2.1.14 Is the software easily accessible via web browser and by computer, smartphone, or tablet, or are users required to download proprietary software to use it? Integrated video conferences/phone capabilities (not required to download a separate conferencing system to participate in events) 6.2.1.15 What are the features and capabilities of this platform? Some providers may be basic and limited, whereas others may have a suite of user-friendly features.
