Task 1 – Stakeholder Consultation, Market Analysis & Data Collection • Conduct interviews and meetings with relevant City stakeholders (e.g., Public Works, City Manager, Legal, Finance) to identify key objectives, requirements, and concerns for the new agreement. • Perform a concise market analysis to understand current industry trends, standard transfer station contract practices, and potential operators. • Review the current Lease, Host, and related amendments. • Review the disposal agreement, the SWANCC Intergovernmental Agreement (IGA), and Project Use Agreement (PUA). • Review historical tonnage, fee payments, design drawings, and other pertinent facility data. • Prepare a memorandum summarizing findings, key constraints, and opportunities. Task 2 – Procurement Strategy & Kick‑off • Facilitate a kick‑off meeting and receive a site tour with City staff. • Define procurement goals (financial returns, facility upkeep, SWANCC obligations, service objectives). • Recommend procurement method (RFP vs. ITB), contract term, evaluation weights, and schedule. • Deliver a concise Procurement Strategy Report for City approval. Task 3 – Draft Solicitation & Contract Documents • Develop a vendor contact list for RFP issuance.
