Specifications include, but are not limited to: Bid Preparation Where applicable, the bidder shall submit his bid on the forms the District provides in this document. The bidder shall complete all applicable blanks. He may submit additional information, as he believes necessary on his stationery, under signature of the authorized representative who completes this document's forms. If this Invitation to Bid contains inconsistencies between sections, Section III - Detailed Specifications shall supersede Section II - General Specifications, which shall supersede Section I - Notice. No warranty is made or implied as to information contained in these specifications. An authorized officer or individual must sign the bid. Authorized signature must be the individual owner of a proprietorship, a general partner of a partnership, or the corporation officer who is authorized to sign for a firm and whose title is affixed. All prices and notations shall be in ink or typewritten. The bidder may cross out mistakes and type corrections adjacent to the point of error. The person who signs the bid shall initial such corrections, in ink. If the District finds a bidder's entry to be illegible, at its sole discretion, it may reject the bid. 2.2 Submission of Bids The District will not receive bids in an electronic format or by facsimile. The bidder shall return his bid in a sealed envelope, clearly marked as "Invitation to Bid - Security Service". The District can not ensure that the sealed bid will not be prematurely opened if the bidder does not clearly identify his bid envelope. Mailing labels should be addressed to: Rock River Water Reclamation District P.O. Box 7480 Rockford, IL 61126-7480 Bids sent via Federal Express should be addressed to: Rock River Water Reclamation District 3501 Kishwaukee Street Rockford, IL 61109 Fo r R ev iew P urp os es O nly Page 3 If the bidder chooses to hand-deliver his bid, he shall deposit it with the Main Entrance Receptionist, 3501 Kishwaukee Street, Rockford, IL 61109, between the hours of 8:00 A.M. and 4:30 P.M. 2.3 Bid Security Each bid must be accompanied either by cash, an original certified or bank cashier’s check on a solvent bank or trust company, or a bidder's bond (form attached) from acceptable surety, drawn to the order of the Rock River Water Reclamation District in an amount of not less than ten percent (10%) of the bid price, issued by a surety company licensed to conduct business in the State of Illinois and named in the current list of "Surety Companies Acceptable On Federal Bonds" as published in the Federal Register by the Audit Staff Bureau of Accounts, U.S. Treasury Department. Failure to provide a Bid Security in the amount specified will constitute sufficient cause for rejection of the bid. Within three (3) days after the opening of bids, the bid securities of all but the three lowest bidders will be returned. The bid security of the remaining two unsuccessful bidders will be returned within three (3) days after the execution of the contract, or, if no such contract has been executed, within sixty (60) days after the date of opening of bids. The bid security of the successful bidder will be returned only after he has duly executed the contract and furnished the required insurance. 2.4 Performance Bond and Payment of Vendor Bond The successful bidder shall provide a Performance Bond and Payment of Vendor Bond acceptable to the Rock River Water Reclamation District. The performance bond shall be for either 100% of the contract price or for the successful bidder's unit price times the estimated number of units, as applicable. The performance bond may be for a term of one (1) year but must be renewed annually until the end of the Contract period. This Invitation to Bid contains a Performance Bond form and Payment of Vendor Bond for the successful bidder's use. If the successful bidder fails to provide acceptable bonds within the specified time or within ten (10) business days of the annual renewal date, he shall be in default. 2.5 Taxes This District is exempt, by law, from paying bidder Federal Excise Tax and Illinois Retailers' Occupational Tax. Therefore, the bidder shall exclude those taxes from his bid. The District's tax exemption number is E9992-3696-06. The bidder shall include all applicable taxes in his bid price. 2.6 Withdrawal of Bids At any time prior to the scheduled bid opening, the bidder may withdraw his bid. In order to do so, he shall submit a written request to the Business Manager. 2.7 Acceptance of Bid Fo r R
