Specifications include, but are not limited to: Project Startup. Hold pre-construction meeting with contractor, Village staff, and other pertinent parties. Develop and distribute Project Notifications (letters to impacted businesses, schools and residents). Maintain Daily Project Diary, Daily Inspection Reports, and all other Pertinent Records. Daily reports should include labeled construction photos Review material submittals to ensure they are in accordance with the requirements set forth in the Contract and Engineering Drawings. Perform construction inspection of all Contract Work to ensure improvements are constructed safely with minimal impact on the public and in accordance with the project specifications. Answering of questions and resolving issues and concerns from impacted property owners. Contract Administration/Documentation. Documentation of Contract Quantities through IDOT’s CMMS program. Compliance will all federal and state grant requirements Ensure Compliance with IEPA NPDES Permit and all applicable other Permits. Serve as initial point of contact for all project related resident concerns. Then after consultation with Village staff, work with all involved parties to resolve concerns. Administer weekly Progress Meetings with Village staff and contractor. Provide timely meeting minutes. Provide the Village a minimum of three photos of the construction project per week when there is active construction. Additional consideration will be given to firms capable of providing aerial photography. Provide a brief daily emailed update to Village project manager at the end of each work day. Summarize the work completed and advise what work is expected for the next day. Review contractor progress against construction schedule timeframe/completion dates. Send a summary email each week with summary of work performed and advising contractor of remaining days and completion date (or any interim deadlines). Review/Process Contractor Progress Pay Requests (review waivers of lien, sworn statements and certified payroll records and have contractor revise documents as necessary) and Recommend for Payment to the Village. Coordinate QA material testing services with the Village’s material testing consultant to ensure QA material testing work is performed. Developing and Processing of Change Orders, if necessary.