The project focuses on two primary goals: Professional Services for HVAC System Development – Provide professional services to develop detailed plans, specifications, options, and cost estimates for the installation of a new HVAC system at the Village’s PSC. The proposed solution, whether a single system or a combination of systems, must ensure reliable performance, energy efficiency, ease of maintenance, and long-term cost-effectiveness. Asset Management and Long-Term Planning – Recommend solutions that align with the Village’s long-term capital planning goals, including lifecycle cost considerations, sustainability opportunities, infrastructure impacts, and potential grant funding sources. The project will culminate in a comprehensive design recommendation with supporting documentation, including a report and presentation to Village staff and the Village Board. The report will provide clear and actionable guidance on the most effective and sustainable HVAC solution for the facility. III.Scope of Services The selected consultant and any proposed sub-consultants shall have a proven track record of providing professional engineering services for the planning and design of HVAC systems in mission-critical facilities such as fire, police, and other 24/7 operations. Page 5 of 10 The following scope of services is intended as a guide to the Village’s goals for this project. Additional services may be required that are not listed below, and some details provided herein may prove redundant or unnecessary. The consultant’s proposed Scope of Work may be used to supplement or be incorporated in its entirety to define the Professional Services Agreement’s (PSA’s) scope, compensation, and schedule. Tasks are generally shown in procedural order of development; however, some may be performed concurrently, may overlap, or may require staging. Firms responding to this RFQ should clearly demonstrate how their qualifications and prior experience will enable them to successfully address the areas outlined below. Submittals should highlight relevant projects, specialized expertise, and the firm’s ability to deliver solutions that meet the Village’s goals for a modern HVAC system at the PSC. 1. Project Management and Coordination demonstrated ability to manage multi-phase facility projects, including communication with Village staff, regular progress updates, and effective coordination of sub-consultants experience providing structured reporting (e.g., meeting agendas, minutes, action item tracking, and monthly status reports) to support decision making and project accountability 2. System Needs Assessment experience evaluating the heating, cooling, ventilation, and control requirements of complex, mission-critical facilities ability to establish performance, comfort, resiliency, and indoor air quality criteria that form the basis for system design familiarity with conducting staff interviews, reviewing existing documentation, and identifying deferred maintenance issues that could affect HVAC system performance or future planning 3. HVAC System Alternatives Development capability to identify and compare potential system solutions—whether a single-system type or a combination (e.g., boilers, rooftop units, VRF, energy recovery) demonstrated experience preparing concept-level layouts or descriptions that help illustrate how alternatives would be integrated into an existing facility ability to assess alternatives based on performance, maintainability, sustainability, and suitability for continuous public safety operations
