Vendor is required to provide a semi-annual service contract for preventive maintenance and repairs on the institutional laundry equipment at Decatur Correctional Center for a period of up to 36 months. The laundry equipment includes 2 Washing machines Unimac Model #UW100VVQU10001 and 3 Dryer machines Unimac Model #DT120FQ, or similar models. The vendor is responsible for providing all necessary labor, tools, and equipment to repair and assess the equipment. Vendor and/or qualified technician(s) shall have applicable manufacturer certifications, and technician shall be knowledgeable of equipment. All service work and parts must be approved by Chief Engineer prior to service being performed. Repairs encompass a comprehensive examination of all instruments essential to the operation of these units. This includes the replacement of belts, lint screens, valves, and outboard switches, as well as the identification and repair of any leaks in the system. Defective parts will be replaced, and all recommended periodic maintenance tasks will be completed in accordance with the manufacturer's guidelines. Vendor shall test the equipment upon completion of repairs. The vendor will offer training/instruction to the laundry manager or assigned staff on how to operate and maintain equipment and systems that are installed outside of the semi-annual maintenance schedule. Vendor shall provide a repair record for service rendered. The report shall include repairs made, material used, and labor used. Reports shall state any defective equipment, instruments and/or accessories which may require replacement or repairing. For procurements conducted in BidBuy, the State may include in this contract the BidBuy Purchase Order as it contains the agreed Supplies and/or Services. All materials provided Vendor shall be genuine OEM parts as supplied by the manufacturer or approved acceptable substitutes as authorized by the Chief Engineer or designee. Approved substituted parts are to be compliant with applicable manufacturer’s specifications. Replacement parts and other materials shall be billed at Vendor’s invoiced cost. Vendor shall provide copies of material suppliers’ invoices to verify cost.
