Specifications include, but are not limited to: Type of Property Rentable Area Requirements: The State estimates it needs 13,372 square feet of rentable area. The Response must show the ability to meet this requirement to be considered. Unless otherwise noted, all occupiable tenant space shall be located above grade level. Proposals shall include the rentable area available for existing buildings and/or the rentable area proposed for new buildings. Area measurement for the purpose of calculating rentable areas shall be based on the Area Measurement Rules, as referenced in the Illinois Joint Committee on Administrative Rules, Administrative Code, Title 44, Subtitle D, Chapter I, Part 5000, Section 5000.310 Area Measurement. (http://www.ilga.gov/commission/jcar/admincode/044/044050000C03100R.html). Expansion Option: The State may seek an expansion option of up to 100% of the remaining rentable square footage of the building proposed. The Expansion Option shall be exercisable by the State at any time under the same terms and conditions of the proposed lease. The Response should include information on all space available for an expansion option. Proposed Use Office Using Agency: The State intends to house its Department of Corrections in the leased space. The State shall have the right to substitute another agency or state entity at any time, without the consent of the landlord. Current zoning for the proposed site must be compatible with the intended use by the Using Agency. Duration of Lease The maximum term for a lease including renewals may not exceed ten (10) years. This item is a requirement of the Solicitation; Respondent must be prepared to execute a lease with a term of five (5) years including a renewal option of up to five (5) years. Respondent’s should note termination and cancellation rights set out in the Lease template attached hereto. Property Location The location of the offered property must be within the designated boundaries of Kane County, Illinois. A map of the required boundaries is attached as Exhibit A. The proposed property must be within these bounds. A location on the opposite side of a navigable thoroughfare will be considered as if in the boundaries noted above. Desired Configuration General Configuration Proposed leasing terms must include provisions for the following services and utilities (where applicable): Necessary fixtures for heating, cooling, water, electricity and all maintenance and repairs Installation and maintenance of an adequate ventilation system to maintain air exchange levels in conformance with all applicable codes. Elevator service. Operation, maintenance and monitoring of life safety systems including fire alarms. Maintenance of and service to all Common Area Facilities, which shall include cleaning, HVAC, electrical current and illumination, repairs, replacement, and trash disposal. All maintenance and repairs not caused by the Lessee's negligence. Proposed leasing terms may include provisions for the following services and utilities: HVAC Power as required to supply heating, cooling and ventilation to maintain leased premises at or below 78 degrees Fahrenheit during cooling season and at or above 68 degrees Fahrenheit during heating season. Non – HVAC Power as required by Lessee for all necessary fixtures and equipment. Lamps, ballasts, and all necessary replacement and repair expenses related to such lighting. Hot and cold potable water and sewer service as required by Lessee. Cleaning service to keep leased premises clean, healthful, and sightly, to include the provision of all required commodities, including but not limited to paper products. Scavenger service to keep leased premises clean, healthful and sightly. Integrated Pest Management Services to ensure leased premises are pest and rodent free. Service and maintenance of fire extinguishers and life safety systems. Snow and ice removal for sidewalks and parking areas. Maintenance of lawn and shrubs. Parking and maintenance of parking areas to meet or exceed the needs of the Using Agency. Operation, maintenance and monitoring of security systems. Tenant Space Configuration Configuration and improvements are detailed in Exhibit B; the Response must be prepared to meet all the configurations requested in this Solicitation, but also be prepared to adjust with any changes that are made during the lease negotiation process. Building Program Standards The State requires specific Building Program Standards to be observed in its leased properties. These standards encourage sustainable practices, standards of quality, performance and other criteria defining the property to be occupied upon completion of certain improvements. The Building Program Standards can be found at https://www2.illinois.gov/cms/agency/property/leasing/Documents/BuildingProgramStandards.pdf. All Respondents are responsible for reviewing and complying with the standards. Suggested exceptions to the Building Program Standards, while allowed, are discouraged. The State is under no obligation to accept exceptions or modification suggested by Respondent, and any exceptions or modification will affect the evaluation and may result in rejection. Exceptions or modification must be provided on the Terms and Exceptions Form (Attachment 2) or must be in a substantially similar format. State law shall not be circumvented by the exception process. Exceptions may result in the rejection of Vendor’s Response. The information in this Solicitation, including Building Program Standards and Tenant Space Configurations represent procedural, performance and spatial guidelines provided by the State. All information shall be incorporated into the scope of work required to be performed by the Lessor in the initial tenant build-out. The standards and configurations noted herein represent programmatic information necessary to design and construct the tenant space in accordance with the needs of the Using Agency and in accordance with the State office space standards for sustainable practices policy. As programmatic information, the information noted herein is not all inclusive, and does not constitute specifications or construction documents from which the tenant space will be constructed. The information noted herein provide general guidelines to quality and standards required for the delivery of an interior and exterior environment conducive to the programs, services and activities conducted by the Using Agency. The Respondent is encouraged to submit as many proposals as deemed necessary to offer variations to the terms and conditions being proposed to the State for consideration. Terms for Improvements to the tenant space, for instance, may vary from proposing no change to the current space configuration, no change to the current space configuration but upgrades to all interior finishes, minor changes to the space configuration but substantially maintaining the current configuration, complete alteration of the current configuration using standard interior construction means and methods, complete alteration of the current configuration using sustainable interior construction means and methods, or a hybrid of the cited examples above.
