Mandatory Requirements The system must have the ability to produce all tables and reports necessary for submitting Title II data to the Office of Career Technical and Adult Education (OCTAE). The tables and reports should be fully compliant with federal NRS reporting requirements, which can be found here: https://nrsweb.org/sites/default/files/NRS-TA-Guide-Nov-2024-508.pdf. The vendor must ensure ongoing review of guidance and policy revisions released by the Office of Career and Technical Adult Education (OCTAE) guidance and must take necessary actions to update the MIS and provide State guidance for all reporting changes in a timely manner. The system must manage adult learner cohort establishment and interoperability with external data systems for required data matching. The system must be able to accommodate multiple NRS-approve assessments (e.g. TABE, CASAS, etc.). The system must keep a historical record of class and program enrollment for tracking and trending purposes. The enrollment information must include the start and end date. The system must auto-calculate exit dates using the requirements set forth by the National Reporting System. The system must track attendance information and allow for designations such as direct instructional hours or distance learning hours. Hours provided under Career Services must also be designated. The system must auto calculate the percent of distance learning hours to determine whether the participant is categorized as a regular participant or a distance learning participant at the end of the program year for accurate reporting on the NRS tables. Educators must be able to enter their own class attendance records either manually or by uploading from a common file type. The system provides learner cohort tracking. The system offers user accounts at various levels of access (e.g., data entry, view-only, etc.) At minimum, there should be the following roles and access: State staff should have the ability to configure the system, set parameters and operations/rules as well as reporting abilities at an individual program level and aggregate statewide...
