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Basic Information

Reference Number

0000399474

Issuing Organization

City of Idaho Falls

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-25-008

Title

On-Airport Rental Car Concession Lease

Source ID

PU.AG.USA.2678052.C18111601

Details

Location

United States, Idaho, Bonneville County

Purchase Type

Duration: 3 years

Piggyback Contract

Description

The Idaho Falls Regional Airport (the “Airport”), a commercial service airport owned and operated by the City of Idaho Falls (the “City”), functions as a department of the City under the direction of the Airport Director who reports directly to the Mayor and City Council. The Airport provides nonstop service to multiple destinations through five major airlines: Delta, United, Allegiant, American, and Alaska. As a key transportation hub for Eastern Idaho, it supports both business and leisure travel and maintains a strong general aviation presence. The Airport has experienced significant growth in recent years, ending the 2024 year with 312,251 enplanements and 306,663 deplanements, according to airport records.

The rental car facilities at the Airport include four rental car counter spaces and four office/storage rooms in the terminal building (Exhibit 2); 116 ready/return parking spaces (Exhibit 3); four Quick Turn-Around (“QTA”) facilities and associated queuing lanes (Exhibit 4); and one shared overflow storage lot.

Dates

Publication

09/25/2025 08:42 AM MDT

Bid Intent

Not Available

Question Acceptance Deadline

10/17/2025 05:00 PM MDT

Questions are submitted online

Yes

Closing DateA - Previous Addendum

11/06/2025 12:00 PM MST

Other

10/14/2025 02:00 PM MDT

Contact Information

Tim McCammon

Required Acknowledgement

Addendums and Documents

I/We, hereby certify that I/we have received, reviewed, and fully acknowledge all documents, specifications, terms, conditions, and addendums associated with this solicitation, as issued by the City of Idaho Falls. I/We understand and agree to comply with all requirements set forth, and any issued addendums, and confirm that our submission is based on the complete and accurate information provided therein.

Bonding Requirements

- Performance Bond

100000 $

Pre-Bidding Events

Event Type

On-site/Teams meeting

Attendance

Recommended

Event date

10/14/2025 02:00 PM MDT

Location

2140 N Skyline Drive, Idaho Falls, ID, 83402

Event Note

The in-person pre-proposal meeting will be held in the Airport Conference Room at 2140 N Skyline Drive, Idaho Falls, ID, 83402. Parking will be validated and is available in the hourly lot.

If you wish to attend virtual, a Teams meeting has been set up using the following information:

Meeting ID: 232 504 288 942 7
Passcode: ZH7nR6ZX
Join a Microsoft Teams Meeting by ID | Microsoft Teams
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Respondents are required to upload their proposal documents to the BidNet platform in the following order by section:
1. Section 1 – Cover Letter
a. Identify Parent Company, including corporate structure, mailing address, and officer with signature authority for the corporation.
b. Identify Brand, or Brand family, proposing to operate as part of the concession

Bids will be opened on October 30, 2025, at 2:00pm MST. The bid opening will be available to all proposers but will only be held virtually. Individuals identified as the contact person for each respondent will be invited to the bid opening.
2. Section 2 – Bid Proposal
a. Include the form in Appendix A – Bid Proposal
3. Section 3 – Respondent Qualification Form
a. Include Appendix B – Respondent Qualification form and all the required documents or information contained within this appendix.
4. Section 4 – Affidavit of Non-Collusion
a. Include Appendix C – Affidavit of Non-Collusion
5. Section 5 – Performance Bond
a. Include Appendix D – Performance Bond

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.