Evaluate and confirm that all project elements, for each affordable housing project assigned to the Contractor, are submitted to SHPD via the HICRIS Intake System (e.g., building permit applications, photographs, permit-set drawings, site map(s), written scope of work, agency/project proponent cover letter, HRS 6E review form, and payment of all fees), and that the information submitted is complete and accurate. Request and review supplemental information, as appropriate, for each affordable housing project assigned to the Contractor, via HICRIS (e.g. archaeological inventory survey(s), archaeological monitoring plan(s), and architectural survey(s), SIHP number application form(s)) pursuant to Hawaii administrative Rules (HAR) § 13-275 and/or § 13-284. Requests for supplemental information will be submitted by the Contractor through the SHPD HICRIS system. All archaeological inventory survey(s), archaeological monitoring plan(s), and/or architectural survey(s) submitted for each affordable housing project assigned to the Contractor will be reviewed by the Contractor and documented on an HRS 6E review form, provided by SHPD. The HRS 6E Review form will be uploaded to the HICRIS project folder. A Draft Determination letter will be produced to document comments, corrections, and/or acceptance or inability to accept the plan(s) or report(s) by the Contractor and uploaded to the HICRIS project folder. The SHPD will provide the Contractor with a template Draft Determination letter for reference. Make determinations regarding the presence of historic properties and effects that each affordable housing project, assigned to the Contractor and submitted for historic preservation review, will have to historic properties. The Contractor will document each HRS 6E affordable housing historic preservation review on an HRS 6E review form, provided to the Contractor by SHPD. The HRS 6E review form will be uploaded to the appropriate HICRIS project number by the Contractor. Write a Draft Determination letter for each affordable housing project assigned to the Contractor for review under HRS 6E. The SHPD will provide the Contractor with a template Draft Determination letter to use for all HRS 6E affordable housing historic preservation reviews assigned to the Contractor. The Draft Determination letter will be upload to the appropriate HICRIS project number by the Contractor. Establish an administrative record for each affordable housing project assigned to the Contractor and reviewed by the Contractor; including: a log of all phone calls, emails, correspondence; hours billed for the project; number of historic properties identified within the project area; the approximate acreage of the historic property(s) and upload the administrative record to the appropriate HICRIS project number.
