Specifications include, but are not limited to: Accessibility a. Digitize HRP records so that they can be easily accessed by HRP staff from their desktop computer. b. Recommend, provide and implement an appropriate Document Management System (hereinafter “DMS”) or Enterprise Content Management (hereinafter “ECM”) software, or other software as deemed appropriate to meet HRP needs. 2. Digital Preservation Provide a way to preserve the original scanned record by either creating separate “preservation” and “access” copies of records or through version tracking or by some other means. As edits and annotations are made to scanned records, we need a way to preserve the original, unedited scanned record to be in alignment with State Records Management recommended practices, which also includes using a recommended file type (such as PDF/A), 400dpi quality, having audit logs, user access levels and indexing.