1. Roof Documentation For buildings listed in EXHIBIT A – ROOF INFORMATION, the Contractor shall provide color-coded documentation (“Roof Documentation”) of all roofing dimensions, membrane type, flashing, penetrations, gutters/downspouts; and PV panels. The roof documentation shall be submitted to HSPLS in PDF compatible format and include the building name, address, north arrow, scale, and calculations of all building roof areas. The Contractor shall notify the HSPLS of any document discrepancies. 2. Annual Roof Inspection / Roof Condition Report Contractor shall inspect all roof areas, gutters and downspouts, and provide an assessment of the roof condition in an annual report to HSPLS in PDF compatible format. The annual report shall include the following: a. A copy of the color-coded Roof Documentation plotting locations of any roof leaks appearing on the interior of the building; evidence of ponding water on the roof surface; debris; damages; and repairs. b. Digital photos of the existing roofing conditions; damage and repairs. c. Life expectancy of each building with a planned specification to restore or replace each roof membrane (as recommended by Contractor) which includes estimated date and cost. The Roof Documentation, Inspection, Maintenance, and Report work shall commence within 3 months, and be completed and submitted to the HSPLS no later than 6 months, after the Contract Award date. 3. Annual Roof Maintenance Contractor shall clean and remove all debris found on roofs, including but not limited to leaves, branches, mold, rocks, roofing granules, toys, and any and all other debris, on gutters, roof drains, scuppers and roofs. The debris shall not be washed off the roof or down the drains. Contractor shall document the condition of gutters/downspouts, roof drains, scuppers, roofs, and PV panels before and after debris removal; documentation shall be done by taking digital photographs that shall be attached to the Annual Roof Inspection/Roof Condition Report. It is recognized that nearby or overhanging trees can exacerbate roof maintenance conditions. If Contractor determines that tree growth is a roof maintenance problem that needs to be addressed, the Contractor shall notify the HSPLS, and provide recommendation for tree modification. PV panels shall be cleaned using only water and a soft cloth material. Do not use power washers or any type of cleaning agent.
