Specifications include, but are not limited to: The applicant schedules fingerprinting with the Contractor.
Upon arrival of the applicant for fingerprinting at the scheduled time and location, the applicant’s
identity shall be authenticated. The Contractor shall provide all required notices, waivers and
consents as outlined in Exhibits E & F prior to obtaining fingerprints from the applicant. The notices,
waivers, and consents shall be kept on file with the Contractor and be made available to HCJDC,
FBI, and authorized agency upon request. The Contractor shall immediately report to HCJDC, if a
required notice, consent or waiver was not provided to an applicant(s). The Contractor is responsible
to follow-up and provide/obtain all notifications, consents and waivers if failed to provide/obtain to an
applicant(s) at the Contractor’s expense. The required demographic information shall be captured,
and fingerprints taken by trained and qualified livescan operators.
The applicant’s information and fingerprints are encoded in the required electronic format for
automatic transmission to the State and sent via Virtual Private Network (VPN) as an email
transmission over the Internet to the HCJDC designated recipient. A unique transaction control
number (TCN) associated with each fingerprinted applicant shall be assigned and utilized as the
tracking number throughout the process.
The HCJDC will manage the transaction for the fingerprint request to and from the State and FBI’s
Responses to the fingerprint transmission from both the State and the FBI can be retrieved by the
authorized agencies or qualified entities for those specific applicant fingerprints submitted for them
via an HCJDC managed online facility with authorized access, or by routing responses to a specific
Based on its own pre-determined criteria, the authorized agency or qualified entity evaluates the
criminal history record check return and makes the suitability determination on the applicant,
employee, or volunteer.
The HCJDC will send the Contractor a monthly invoice that lists all transmissions submitted in the
last month and the amount that is owed to the HCJDC for State and FBI fees. The Contractor shall
submit remittance of the total amount invoiced by HCJDC by certified check within 30 calendar days.
All appropriate collection and distribution of fees will be made according to generally accepted