1) Record Keeping i. Ensure that Fiscal Monitoring Reviews (“FMR”) are conducted and document the following record keeping requirements in addition to any that are listed in 7 CFR, Monitoring Reviews, 246.19 (b) (2) (3) (4) (5) (6). 2) FMR Planning and Preparation i. Conduct FMR of four (4) contracted providers: Kalihi Palama Health Center, Lanai Community Health Center, Molokai Community Health Center, and Elepaio Social Services. ii. The State Agency (“SA”) will send a Fiscal Notification Letter to each contracted provider providing notification of the upcoming FMR. iii. Provide the contracted provider a secure SharePoint or similar cloudbased platform for the contracted provider to upload the required documents for review. iv. FMR shall commence no later than thirty (30) calendar days from the date of receipt of notification letter from the SA to the contracted provider. 3) FMR Progress Reporting i. CONTRACTOR shall meet weekly with SA via a virtual meeting platform to provide status on FMR progress for each contracted provider. 4) Fiscal Summary Monitoring Report i. CONTRACTOR shall prepare the Fiscal Summary Monitoring Report for each contracted provider, finalize findings and observations, and submit a preliminary Cover letter and Fiscal Summary Monitoring Report to the SA Administrative Officer for review and comment within five (5) business days after each FMR is complete. ii. If changes are required, SA will return the Fiscal Summary Monitoring Report to the CONTRACTOR with comments for final revision within five (5) business days of receipt. iii. CONTRACTOR shall make any requested changes and email a final Cover Letter and Fiscal Summary Monitoring Report within five (5) business days after receipt of the SA’s request for changes. iv. All forms, documents, worksheets, and other relevant documentation that were used to prepare the Fiscal Summary Monitoring Report shall be submitted to the SA at the completion of each contracted provider FMR. 5) All monitoring activities shall be conducted remotely.
