Each Committee Secretary will create a minutes shell (Word format) and email the minutes shell and instructions on how to access the reference materials and digital recording to the Contractor. The Contractor will forward the Committee Secretary’s email and instructions to the transcriber assigned to work on the particular transcript. The transcriber will use the Word file as the basis for the transcript to minimize errors that can occur in retyping names and information provided in the minutes shell, since it is prepared with the proper margins, headers/footers, type styles, font sizes, formatting, etc. The minutes shell will include the following: Committee name Committee meeting date Location of meeting Convene/Adjourn times Members Present/Excused Staff Present Administrative Personnel Present Testifiers and Others Present Press
