Specifications include, but are not limited to: Under the supervision of, and in collaboration with DBEDT, the successful Offeror shall provide DBEDT with the following services: 1. Agency Media: • Assist the DBEDT Director’s Office with creating and maintaining a communications plan. Support DBEDT with communications including, but not limited to, drafting talking points, responding to media requests, drafting and distributing press releases and e-newsletters, developing pitches, providing outreach to lawmakers, and copy editing in AP style. Assist with maintaining and updating DBEDT’s email distribution list in Constant Contact or a similar program. • Assist the DBEDT Director’s Office with creating and maintaining a social media services plan and updating DBEDT’s social media accounts. This includes, but is not limited to, the posting of photos and videos of programs, along with industry events and workshops sponsored by DBEDT. Social media platforms to include Facebook, Twitter, Instagram, YouTube, and LinkedIn. • Provide ongoing counsel to DBEDT on public relations issues relating to economic development and Hawai‘i. This includes, but is not limited to, monitoring the media, business industry, government, and community on all matters that may impact the Director’s Office and DBEDT’s core divisions. • Attend and participate in weekly in-person meetings. Additional meetings may be virtual or as determined between DBEDT and Contractor. • Submit a monthly progress report describing the status of all work completed in the preceding month, including a summary of resulting analytics. • Submit a final report to cover each contract year describing all work completed, a summary of resulting analytics, and an evaluation of the Contractor’s efforts in meeting the requirements of the contract. 2. General Communications – Reports and Events: • Review and edit DBEDT’s Annual Report before submission to the Hawai‘i State Legislature. • Provide support for DBEDT’s industry events. This includes, but is not limited to, sending save-the-dates and registration information, drafting remarks, and helping to respond to media requests. 3. Crisis Communications: • Serve as a resource to DBEDT during natural disasters, health-related crises, business interruptions, and other emergencies. This includes, but is not limited to, participating in emergency crisis conference calls, training exercises, updating DBEDT’s social media accounts, distributing press releases, helping with internal communications, and communicating with stakeholders as needed.
