Protestant Musician Service for Tripler Army Medical Center

PROTESTANT MUSICIAN SERVICE FOR TRIPLER 

Solicitation Number: W912CN-25-Q-A038 Amendment 1 - Questions and Answers (See below & attachment)

The Department of Ministry and Pastoral Care at Tripler Army Medical Center, Honolulu, Hawaii, has a requirement for a musician to provide musical leadership for its Protestant Services on Sunday Mornings and Special Services/Ceremonies (as required) with an optional weekly rehearsal. The requested musician must have the ability to play the piano and/or organ, and be intimately familiar with the Protestant Services along with its liturgical requirements.  The musician is expected to lead and select the proper hymns, choruses, and spiritual songs; perform preludes; postlude; offertory; and background for meditation and prayers; that enhances the atmosphere of worship for the particular congregation.  Play prelude 15 minutes prior to designated Worship Service/Ceremony start time and postlude of at least 5 minutes at the conclusion of the Worship Service/Ceremony.  All job duties and personal qualifications must be performed in accordance with the attached performance work statement (PWS). 

Scheduled hours of performance for required musician services (Does not include Special/Holiday Mass):

Sunday Morning Services:      0845 – 1005

Special Services/Ceremonies: To Be Determined (TBD)

Optional Rehearsals: To Be Determined (TBD)

The period of performance shall be for one base year of 12 months, and four 12-month option years.  The period of performance reads as follows:

Scheduled hours of performance for required musician services: (Does not include Special/Holiday Mass)

Sunday Morning Services:      0845 – 1005

The period of performance shall be for one base year of 12 months, and four 12-month option years.  The period of performance reads as follows:

1. Base Year: 27 Aug 2025 to 26 Aug 2026
2. Option Year One: 27 Aug 2026 to 26 Aug 2027
3. Option Year Two: 27 Aug 2027 to 26 Aug 2028
4. Option Year Three: 27 Aug 2028 to 26 Aug 2029
5. Option Year Four: 27 Aug 2029 to 26 Aug 2030

*The period of performance is subject to change depending on the actual date of award.

Location of Performance: Services shall be provided at Tripler Army Medical Center at 1 Jarrett White Road, TAMC, HI 96859.
Offerors must be registered in the SAM database to be considered for award. Registration is free and can be completed online at http://www.sam.gov.

Please see attached SF 1449 for CLIN structure and provide pricing data for all line items.

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services
(a) Notice of Question(s) Submission Deadline:

• Offerors are requested to review this solicitation in its entirely, including attachments, and urged to submit any questions regarding this document to the Contracting Officer and Contract Specialist in writing via email (renee.m.fletcher.civ@army.mil and alex.j.bonus.civ@army.mil) by 19 August 2025, 10:00 AM Hawaii Standard Time in order to allow for the preparation of answers to be provided to all prospective offerors. Any questions received there after may not be processed.

(b) Submittal Requirements: All quotations submitted shall confirm offered qualifications and services are in accordance with the PWS. All quotations shall include the following:

1. Pricing data as reflected per the CLIN structure provided in this solicitation.
2. A resume or statement identifying as a musician addressing their qualifications in accordance with the Performance Work Statement 1.6.9 Special Qualifications.
3. A completed Performance Assessment Questionnaire. (Attached)

(c) Submittal Deadline: The Offeror shall provide quotes via email to: renee.m.fletcher.civ@army.mil and alex.j.bonus.civ@army.mil with the supporting documents as specified under paragraph (b) of this section no later than 25 August 2025, 0900 Hawaii Standard Time.

See Addendum to 52.212-1 & 52.212-2 for additional details.

AMENDMENT 1: Questions & Answers

1. For the performance assessment questionnaire, can someone I know fill out the evaluation?
   • It is recommended to have someone who you have worked with in a similar setting fill out the evaluation form.
2. Is there a current contract.
   • No, the previous contract is W912CN-20-P-0053
3. If so, can the current contract number be provided
   • See above
4. Is there an incumbent in place
   • No
5. I am a contractor, looking to subcontract. Is that allowed
   • Yes