Specifications include, but are not limited to: The responsibilities of the AGENT shall include, but not be limited to: Upon the City’s conveyance (and receipt by the Agent) of Preliminary Title Certificates, Approved Right of Way and Construction Plans, Appraisals (Including Cost to Cure Mitigation Reports if required), and appropriate City Legal Documents to be used in the negotiations, the Agent shall prepare a file to include the provided appraisal, preliminary title certificate and a negotiation record for each property involved in active negotiations. This file must be maintained and kept updated at all times as the City retains the right to review such file at any time during the negotiations. The negotiation record must be kept up to date with as much detailed information as required in order to support and substantiate every facet of the negotiations. Agent shall make every reasonable effort to schedule a personal meeting with the owners to initiate the negotiations. Present a written offer letter, an Agreement to Purchase Real Estate, an accurately completed Statement of Estimated Values and an Owner’s Receipt of Plans and Explanation Acknowledgement to each affected property owner during negotiations. Current right of way and construction plans for the respective parcel shall also be provided. Right of Way plans shall be color-coded as per GDOT standard coloring for the various types of fee interests being acquired. Provide the City with current status reports on a weekly basis. The City retains the right to dictate the type and format of such report. Agent shall make themselves available in the event that a project status meeting is called by the City. Such meeting will be held via conference call when possible, however, in the event that the City requires the attendance of the Agent at a meeting to be held at the City’s offices, the Agent will be expected to attend.