Specifications include, but are not limited to:Part I: Selected firm will conduct audits of land lines and cellular telephone services; data, Internet, and cellular network services; data security services; equipment leases, rental, and purchases; and maintenance bills and payments made by DeKalb County Government. The intent of this audit is to determine if charges made for telephone, wireless, data network services, data security, equipment lease, rental, and purchase, and maintenance charges are correct, accurate, and in accordance with vendor agreements. After analyzing the County’s telecommunications process assets and environmental factors, the selected firm may recommend an effective and efficient expense management software package that will yield the minimum amount of reoccurring cost to the County. Any discrepancies found while performing the audit such as refunds, overpayments, and/or credits are to be noted and outlined in a detailed Discrepancy Report and provided to DeKalb County within (two) 2 business days after the discrepancy has been found. The County will then determine if the selected firm shall contact the provider and negotiate resolution of any discrepancies or if the County will negotiate resolution of the discrepancy. Whether resolution is negotiated by the firm or the County, compensation to the firm will be the same. Audits will encompass one year of past bills. Selected firm will only be compensated for realized savings from previous or current bills. These savings must accrue to the County, through cash or service credits, before any payment to the selected firm will be made. No compensation will be awarded for speculative or future savings. 3 The County and the selected firm shall conduct a project kick off meeting and shall mutually agree to the following items: a. Project Managers for both parties. b. Roles and responsibilities for both parties. c. A work plan with tasks and estimated completion for each task. d. Frequency of reporting and information to be included in progress reports for the project. e. Form, format, and process for submittal of pay applications and the supporting detail to be included with each application
