Service Award Gift Packet The service provider will be responsible for sending service award gift packets to the qualifying employee. The packet should include the following: 1. Instructions for online catalog access and on-line ordering (5, 10, 15, 20, 25, 30, 35 or 40 years of employment) 2. Letter of recognition sent to the employee via email (see sample letter “Appendix A”). Once the employee places their order, the item is then shipped to the employee’s home address. Gwinnett requests that service providers offer eligible employees a vast selection of service award gifts. For example, an employee may choose from a variety of different award gifts (of approximately the same price range) on each specified anniversary date. Gwinnett will need to approve all gift selections. Certificate of Special Recognition Employees will also receive a Certificate of Special Recognition (see sample certificate “Appendix B”). HR will provide a template for certificates that meet internal Gwinnett branding requirements. Any potential changes or modifications require the approval of the Human Resources Director and Gwinnett County Department of Communications. The certificate should display the Gwinnett County Seal, list the employee’s name, years of service, and have signature lines to be signed by the Commission Chairperson, County Administrator, and the employee’s Department Director. There will be occasional requests to have signature lines modified. Gwinnett will provide this information. The certificate size should be printed on 8.5”x11” ivory colored, 110 lb. premium cardstock paper. After the service provider receives the report from HR, certificates should be printed, organized by department, and mailed to HR. The service provider will also provide a presentation holder/binder for the certificate. The presentation holder/binder shall be a black, non-padded premium quality leatherette certificate holder, 8.5"x11" in size with a clear acetate overlay for protection of certificate, four white satin ribbon corners, and an easel backing design for standing on table or wall mounting, similar to the below image. When possible, the presentation holder will need to be individually sealed to ensure quality of product.
