A. Program Management Assistance Program Management Assistance shall include assistance to City staff for project and overall program management of the transportation improvement program. Services shall include, but not be limited to, the following: 1. Coordination with the Offices of Management and Budget and Finance required for maintaining the budget and schedule for transportation projects. 2. Coordination of all project phases, including planning, urban design, engineering, environmental, utilities, and construction through contract closeout/remnant disposition to ensure that project schedules are maintained and impacts are monitored and reported. 3. Utilization, coordination, data entry, and verification of an agreed upon Program Management Information System so that accurate, up-to-date management information is available for all City staff and consultant team members. The consultant may also recommend enhancements to the system and/or other programs to maximize system productivity. 4. Preparation and distribution of status reports (monthly, quarterly, and annually) for the transportation projects. 5. Administrative support in coordination with other City administrative departments as needed for matters such as contract creation and management; bidding document creation, distribution and vetting; invoice creation and processing; and agenda item creation and routing. 6. Communications support to be fully coordinated with the City’s Communication Department, including specific project information as well as program accomplishments. 7. Any and all IT related equipment, including laptops and computers, must comply with the City’s policies, procedures and security protocols. B. Pre-Construction Services Pre-Construction services shall include assisting City staff in a wide range of engineering, urban planning, landscape architecture, land surveying, environmental, technical, geotechnical, management, and administrative services. Services may include, but not be limited to the following: 1. Miscellaneous surveying including property research and field surveys, plat preparation, project/program control verification, preparation and/or verification of complete database for projects, support for environmental studies and actions, and minor construction staking and construction verification. 2. Structural reviews including reviews of bridge and retaining wall designs to verify accuracy and integrity of the design, cost-effectiveness of the design, and conformity to current GDOT and AASHTO design and construction practices. 3. Structural inspections (bridge, retaining walls, etc.). 4. Value engineering for projects over $10-million and other unusual projects, as directed by the City. 5. Permit application and support for projects, including appropriate professional certifications for design and review of erosion and sedimentation control plans. Ability to coordinate, negotiate, and resolve issues with permitting agencies. 6. Environmental/historical/cultural management that coordinates across all projects and includes identification and development of a support program for City environmental/historical/cultural efforts such as local and regional Air Quality compliance, Clean Water regulations, assistance with ARC and GDOT requirements, etc., as well as assistance with specific project activities. The consultant may propose alternate means and methods to facilitate environmental, GDOT, and permit applications and approvals to expedite project delivery. The consultant shall identify the proposed staff lead for this activity. 7. Traffic studies, data analysis, traffic signal design, traffic signal timing, and advanced transportation management system (ATMS) design. Traffic signal timing services may include time-of-day actuated-coordinated systems and could include projects to expand fiber optic cable networks, traffic surveillance camera coverage, Georgia NaviGator Integration, Transportation Control Center (TCC) upgrades, and other intelligent transportation system (ITS) improvements. Data analysis could include traffic operations data sets for traffic volume data, turning movement data, crash history, travel time systems, traffic signal systems and vehicle detection systems. 8. Plan and traffic study reviews to support existing City staff. 9. A constructability review that coordinates across all projects, (coordinate with Construction Management, Section C).
