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Basic Information

Reference Number

0000380985

Issuing Organization

City of Miami Beach

Solicitation Type

ITQ - Invitation to Quote (Formal)

Solicitation Number

2025-001-IR

Title

Background Investigation Software

Source ID

PU.AG.USA.2737709.C18421351

Details

Location

United States, Florida, Miami-Dade County

Piggyback Contract

Description

This ITQ seeks quotes for a background investigation software to increase the efficiency of the
employee vetting process hiring process for the City of Miami Beach (“City”) Police
Department. The software should allow for customization of forms, communication between
applicants and investigators, and allow for paperless completion. Award of this quote request
does not grant the successful Proposer exclusive rights or any guarantee of work to provide
the services. The City is seeking an enterprise license without limit to the number of users
allowed, however it estimates approximately 20 users upon award. The City reserves the right
to add or remove users.

Dates

Publication

03/24/2025 10:07 AM EDT

Question Acceptance Deadline

04/09/2025 05:00 PM EDT

Questions are submitted online

Yes

Closing DateA - Latest Addendum

04/30/2025 03:00 PM EDT

Contact Information

Ricardo Castillo

3056737000 ext. 3282

ricardocastillo@miamibeachfl.gov

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Questions

Question Name	Question Description	Mandatory
Section 1	SECTION 1 – BID CERTIFICATION FORM Bidder's Name:	Yes
No. of Years in Business	No. of Years in Business:	Yes
No. of Years in Business Locally	No. of Years in Business Locally:	Yes
No. of Employees	No. of Employees:	Yes
Other Name(s)	Other Name(s) Bidder Has Operated Under In The Last 10 Years:	Yes
Bidder Primary Address (Headquarters)	Bidder Primary Address (Headquarters), City State, and Zip Code:	Yes
Telephone No.	Telephone No.:	Yes
Toll Free No.	Toll Free No.:	No
Bidder Local Address	Bidder Local Address, City, State, and Zip Code:	No
Primary Account Rep.	Primary Account Representative For This Engagement:	Yes
Account Rep Telephone No.	Account Rep Telephone No.:	Yes
Account Rep Toll Free No.	Account Rep Toll Free No.:	No
Account Rep Email	Account Rep Email:	Yes
Federal Tax Identification No.	Federal Tax Identification No.:	Yes
Bidder's Acknowledgment	By virtue of submitting a bid, Bidder agrees: a) to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all specifications, attachments, exhibits and appendices and the contents of any Addenda released hereto; b) to be bound, at a minimum, to any and all specifications, terms and conditions contained herein or Addenda; c) that the Bidder has not divulged, discussed, or compared the proposal with other bidders and has not colluded with any other bidder or party to any other bid; d) that Bidder acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; e) the Bidder agrees if this bid is accepted, to execute an appropriate City of Miami Beach document for the purpose of establishing a formal contractual relationship between the Bidder and the City of Miami Beach, Florida, for the performance of all requirements to which the bid pertains	Yes
Section 2	SECTION 2 - ACKNOWLEDGEMENT OF ADDENDUM After the issuance of the solicitation, the City may release one or more addenda to the solicitation, which may provide additional information to bidders or alter solicitation requirements. The City will strive to reach every bidder, having received solicitation through the City’s e-procurement system. However, bidders are solely responsible for assuring they have received any and all addenda issued pursuant to the solicitation. This Acknowledgement of Addendum section certifies that the bidder has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. If additional confirmation of addendum is required, submit under separate cover. Acknowledge and enter the number of all addenda(s) received pursuant to this solicitation (i.e., "received 5 of 5"):	Yes
Section 3	SECTION 3 - CONFLICT OF INTEREST All Bidders must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Bidders must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the bidder entity or any of its affiliates. If yes, please disclose the first and last name(s) and occupation:	Yes
Section 4	SECTION 4 - FINANCIAL CAPACITY When requested by the City, each Bidder shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the City. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Bidder. The Bidder shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeId=11696 Bidders are responsible for the accuracy of the information contained in their SQR. It is highly recommended that each Bidder review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. Bidder shall have Dun & Bradstreet submit its Supplier Qualifier Report directly to the City, with the bid or within th	Yes
Section 5	SECTION 5 - REFERENCES AND PAST PERFORMANCE Bidder shall submit at least three (3) references for whom the Bidder has completed work similar in size and nature as the work referenced in the solicitation. References No. 1 - Enter Firm Name, Contact Individual Name and Title, Address, Telephone No., Contact Email, and Narrative on Scope of Services Provided:	Yes
Reference No. 2	References No. 2 - Enter Firm Name, Contact Individual Name and Title, Address, Telephone No., Contact Email, and Narrative on Scope of Services Provided:	Yes
Reference No. 3	References No. 3 - Enter Firm Name, Contact Individual Name and Title, Address, Telephone No., Contact Email, and Narrative on Scope of Services Provided:	Yes
Reference No. 4	Additional Reference - Enter Firm Name, Contact Individual Name and Title, Address, Telephone No., Contact Email, and Narrative on Scope of Services Provided:	No
Section 6	SECTION 6 - STANDARD TERMS AND CONDITIONS: The Standard Terms and Conditions are available at https://www.miamibeachfl.gov/city-hall/procurement/standard-terms-and-conditions/ By virtue of submitting a bid, Bidder attests that they have read and understand the applicable Standard Terms and Conditions as indicated in the solicitation.	Yes
Section 7	SECTION 7 - LOBBYIST REGISTRATION & CAMPAIGN CONTRIBUTION This solicitation is subject to, and all bidders are expected to be or become familiar with, all City lobbyist laws, including lobbyist registration requirements and the prohibition on campaign contributions, including: • Lobbyist Registration Requirements sections 2-397 through 2-485.3 of City Code (https://library.municode.com/fl/miami_beach/codes/code_of_ordinances?nodeId=SPAGEOR_CH2AD_ARTVIISTCO_DIV3LO) • Campaign Contribution Requirements sections 2-487 and 2-488 of City Code (https://library.municode.com/fl/miami_beach/codes/code_of_ordinances?nodeId=SPAGEOR_CH2AD_ARTVIISTCO_DIV5CAFIRE) By virtue of submitting a bid, Bidder certifies or affirms that they have read and understand the above Lobbyist Registration & Campaign Contribution Requirements.	Yes
Section 8: Q1	SECTION 8 – SUSPENSION, DEBARMENT, OR CONTRACT CANCELLATION Has Bidder ever been debarred, suspended, or other legal violation, or had a contract canceled due to non-performance by any public sector agency?	Yes
Section 8: Q2	If the answer above is "YES," Bidder shall submit a statement detailing the reasons that led to action(s):	No
Section 9	SECTION 9 - BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION FORM APPENDIX A, 44 CFR PART 18 – CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned Bidder certifies, to the best of their knowledge, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to i	Yes
Section 10	SECTION 10 –SUSPENSION AND DEBARMENT CERTIFICATION The Bidder acknowledges that: (1) This Contract is a covered transaction for purposes of 2 CFR pt. 180 and 2 CFR pt. 3000. As such, the Bidder is required to verify that none of the Bidder, its principals (defined at 2 CFR § 180.995), or its affiliates (defined at 2 CFR § 180.905) are excluded (defined at 2 CFR § 180.940) or disqualified (defined at 2 CFR § 180.935). (2) The Bidder must comply with 2 CFR pt. 180, subpart C and 2 CFR pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower-tier covered transaction it enters into. (3) This certification is a material representation of fact relied upon by the City. If it is later determined that the Bidder did not comply with 2 CFR pt. 180, subpart C and 2 CFR pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension or debarment. (4) Th	Yes
Section 11: Q1	SECTION 11 – CODE OF BUSINESS ETHICS Pursuant to City Resolution No.2000-37879, the Bidder shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with its response or within three (3) days upon receipt of the request. The Code shall, at a minimum, require the Bidder to comply with all applicable governmental rules and regulations, including, among others, the conflict of interest, lobbying, and ethics provision of the City of Miami Beach and Miami Dade County. Bidder shall submit firm's Code of Business Ethics within three (3) of request by the City. In lieu of submitting the Code of Business Ethics, the Vendor may indicate that it will adopt, as required in the ordinance, the City of Miami Beach Code of Ethics, available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/ Bidder adopts the City of Miami Beach Code of Business Ethics.	Yes
Section 11: Q2	Bidder will submit the firm's Code of Business Ethics within three (3) days of request by the City.	Yes
Section 12	SECTION 12 – DRUG-FREE WORKPLACE CERTIFICATION The Drug-Free Workplace Certification is available at https://www.miamibeachfl.gov/wp-content/uploads/2019/04/DRUG-FREE-WORKPLACE-CERTIFICATION.pdf By virtue of submitting a bid, Bidder certifies or affirms it has adopted policies, practices, and standards consistent with the City's Drug-Free Workplace Certification.	Yes
Section 13: Q1	SECTION 13 – VETERAN BUSINESS ENTERPRISES PREFERENCE Pursuant to City of Miami Beach Ordinance No. 2011-3748, https://library.municode.com/fl/miami_beach/codes/code_of_ordinances?nodeId=SPAGEOR_CH2AD_ARTVIPR_DIV3COPR_S2-374PRPRPRVECOGOCOSE the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best Bidder, by providing such Bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders, which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise, constitute the lowest bid pursuant to an ITB, RFP, RFQ, ITN or oral or written request for quotation, and such bids are responsive, respons	Yes
Section 13: Q2	Is the Bidder a service-disabled veteran business enterprise certified by the United States Federal Government?	Yes
Section 14	SECTION 14 – AFFIDAVIT OF COMPLIANCE WITH CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN FLORIDA STATUTE 287.138 Bidder has reviewed Section 287.138 of the Florida Statutes and certifies that, under penalty of perjury, it does not meet any of the criteria listed in Section 287.138(2)(a)-(c) of the Florida Statutes.	Yes
Section 15	SECTION 15 - AFFIDAVIT OF COMPLIANCE WITH SECTION 2-375-1 PROHIBITION AGAINST CONTRACTING WITH PARTIES THAT BOYCOTT ISRAEL The Bidder certifies that it has reviewed Section 2-375-1 of the Code of the City of Miami Beach, is not engaged in a boycott of Israel, and agrees not to engage in such a boycott for the duration of its contract.	Yes
Section 16	SECTION 16 - AFFIDAVIT OF COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS FLORIDA STATUTE 787.06(13) Pursuant to section 787.06(13), Florida Statutes, this portion of the form must be completed by an officer or representative of the nongovernmental entity executing, renewing, or extending a contract with a governmental entity. By virtue of submitting a bid, Bidder certifies or affirms its compliance with the Human Trafficking Laws Certification. Enter the name and title of the bidder's authorized representative:	Yes
Section 17	SECTION 17 - SMALL AND DISADVANTAGED BUSINESS CERTIFICATION Pursuant to Resolution 2020-31519, the City is tracking the Small and Disadvantaged Businesses, as certified by Miami-Dade County, that have been certified as a Small or Disadvantaged Business by Miami-Dade County. Does Bidder possess Small or Disadvantaged Business certification by Miami-Dade County?	Yes
Section 18	SECTION 18 - LGBT BUSINESS ENTERPRISE CERTIFICATION Pursuant to Resolution 2020-31342, the City is tracking the utilization of LGBT-owned firms that have been certified as an LGBT Business Enterprise by the National Gay and Lesbian Chamber of Commerce (NGLCC). Does Bidder possess LGBT Business Enterprise Certification by the NGLCC?	Yes
Section 19	SECTION 19 – FAIR CHANCE REQUIREMENT The Fair Chance Ordinance No. 2016-4012 is available at:  https://library.municode.com/fl/miami_beach/codes/code_of_ordinances?nodeId=SPAGEOR_CH62HURE_ARTVFACHOR   By virtue of submitting a bid, Bidder certifies that it has adopted policies, practices, and standards consistent with the City's Fair Chance Ordinance. Bidder agrees to provide the City with supporting documentation evidencing its compliance upon request. Bidder further agrees that any breach of the representations made herein shall constitute a material breach of contract and shall entitle the City to immediate termination for cause of the agreement, in addition to any damages that may be available at law and in equity.	Yes
Section 20	SECTION 20 - LIVING WAGE   If applicable, pursuant to Section 2-408 of the City of Miami Beach Code (as currently stated or as may be amended), covered employees shall be paid the required living wage rates (https://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/). Any payroll request made by the City during the contract term shall be completed electronically via the City's electronic compliance portal.	Yes
Section 21	SECTION 21 - MORATORIUM ON TRAVEL TO AND THE PURCHASE OF GOODS OR SERVICES FROM MISSISSIPPI Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to Mississippi, as well as the purchase of goods or services sourced in Mississippi.  Bidder shall agree that no travel shall occur on behalf of the City to Mississippi, nor shall any product or services it provides to the City be sourced from this state. By virtue of submitting a bid, Bidder agrees it is and shall remain in full compliance with Resolution 2016-29375 https://www.miamibeachfl.gov/wp-content/uploads/2021/04/2016-29375-Resolution-Moratorium-for-North-Carolina-Mississipi.pdf	Yes

View 31 More

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
1	Proposed Platform Functionality. Submit detailed information on the proposed platform functionalities that meet the requirements stipulated in Section 5.	Yes	No
2	Approach and Methodology. Submit detailed information regarding how the proposed platform and overall solution to the City will meet the requirements stipulated in Section 5.	Yes	No
3	Cost Proposal Form. Provide a breakdown of fees for the engagement. The proposer’s pricing shall provide complete and detailed pricing on all aspects of the project.	Yes	No
4	Proof of Minimum Requirements (Section 4).	Yes	No
No entries