The successful quoter shall print and warehouse the required materials, and deliver within 48 to 72 hours of request, or as mutually agreed by the County and the Contractor. All notices and envelopes are to be warehoused in a dry, air-conditioned facility. Successful quoter shall provide a monthly inventory balance sheet for warehoused items. This monthly inventory shall be sent via email to a designated CCU representative. Automatic deliveries are requested to be made approximately every 30 days, unless otherwise notified. Deliveries may be required more or less often and at varied quantities. Due to a limited on-site storage area, requested delivery orders will be for various quantities of stock; with delivery ranging as follows: Laser Utility Bills: 30 cases at 2,000 per case Urgent Notice: 4-6 cases at 2,000 per case Utility Bills and Urgent Notices shall have cardboard placed on top and bottom of each pack and be shrink wrapped to avoid warping #10 window envelopes: 5-7 cases, at 2,500 per case (500 per box of 5 in a case) #10 regular envelopes: for night drop, at 2,500 per case (500 per box of 5 in a case) 3 RFQ No. 20250694 Successful quoter will be held to delivery time. Failure to meet delivery or lead time necessitating the County to make purchases from other sources shall cause successful quoter to be held liable for the difference of cost between awarded quote price and cost of required purchase from another source. Should a vendor be awarded the contract for the specified product and be unable to perform because of breakdown, product scheduling, lack of materials or equipment, the County may, on an order basis, go to the next qualified quoter. All deliveries shall be inside deliveries and made between the hours of 8:00 a.m. and 1:00 p.m., Monday through Friday, excluding legal holidays, unless otherwise agreed to by County's receiving department. There is no loading dock at this facility. A separate purchase order will be utilized for each individual requirement. It shall be the responsibility of the shipper to replace damaged and/or lost shipments. Freight inspection reports will be furnished to the shipper promptly upon receipt from the carrier; however, it will be the shipper’s responsibility to file a claim against the carrier. PRINT SCHEDULE: Bills and notices shall be printed with three (3) runs, four (4) months apart (to allow for unanticipated text changes), or as mutually agreed by the County and the successful quoter. Envelopes shall be printed four (4) times per year, or as mutually agreed by the County and the successful quoter.
