NSWC PCD OMAX WATERJET REPAIR AND SERVICE
All quotes submitted in response to this announcement shall be reviewed if submitted by the close date. Request for additional RFQ supporting documents must include capabilities statement, proof of past performance for similar work, and cage code.
MEMORANDUM
Subj: SOLE SOURCE JUSTIFICATION MEMORANDUM FOR NSWC PCD WATERJET REPAIR AND SERVICE
1. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification.”
This is a sole source justification. Contracting activity is NSWC-PCD, Code 024, 110 Vernon Ave., Panama City, FL, 32407.
2. Nature and/or description of the action being approved.
This action will award a firm fixed price purchase order to Phillips Federal Division, 7390 Coca Cola Drive, Ste. 200, Hanover, MD 21076 for the services described in Paragraph 3.
3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).
The Contractor shall supply and replace, at a minimum, the following items on the NSWC PCD OMAX 120X (S/N L511605) and 80X (S/N K512040) water jets:
Line Part # Description Serial Qty.
1 308281 EnduroMAX Pump Major Maintenance Kit L511605 1
2 304885 Plunger Rod Assembly Kit L511605 1
3 306500 Kit Repair Body Assy Adjustable Dump L511605 1
4 301927 Integrated On/Off Valve Rebuild Kit L511605 1
5 303639 Kit Repair Integrate L511605 2
6 307448-14 MAXJET 5i Size 0.014 in. Diamond Nozzle Assembly with Filters L511605 1
7 300766-030 0.030 in. ROCTEC 500 Mixing Tube L511605 2
8 202532 Fine Water Filter Cartridge 0.45 micron 10 in. L511605 2
9 202533 Water Prefilter Cartridge 1 micron 10 in. L511605 2
10 203745 Rotary Vane Pump 165 GPH L511605 1
11 320198 Bypass Valve 100 GPH L511605 1
12 308103 Assy Check Valve Body L511605 2
13 308620-3 Dual Port Swivel with End Ports K512040 1
14 201526 High-Pressure Tee Fitting 3/8 in. K512040 1
15 201514 High-Pressure 90 Degree Fitting 3/8 in. K512040 1
16 308616 Dual Port Swivel Seal K512040 2
17 308308 EnduroMAX Pump Minor Maintenance Kit K512040 1
18 301927 Integrated On/Off Valve Rebuild Kit K512040 1
19 303639 Kit Repair Integrate K512040 1
This acquisition will be conducted using simplified acquisition procedures with a total estimated value greater than $25,000. The Government's minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. This acquisition will be conducted using simplified acquisition procedures with a total dollar value above micro-purchase levels, but not exceeding the simplified acquisition threshold of $250,000.00.
4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service. 10
U.S.C. 2304(c) - Only one responsible source and no other supplies or services will satisfy agency requirements, FAR 6.302-1.
The Naval Surface Warfare Center Panama City Division (NSWC PCD) currently has a need for repair services to be performed on the Government Owned OMAX 120X and 80X water jets.
OMAX utilizes Phillips Federal as the exclusive distributor for federal government accounts. They are authorized to work on our behalf and represent OMAX to the federal government. No other distributor or agent is authorized to represent OMAX in the federal government space.
Phillips Federal utilizes only OMAX factory technicians for all services on our machines.
All parts supplied by Phillips Federal are OEM shipped directly from our factory with no aftermarket substitutions allowed to comply with the strict design requirements of the machines. All parts and services provided by Phillips Federal are fully warranted by OMAX Corp. Parts and services provided by non-approved vendors will not be covered under warranty.
As such, the government does not expect significant savings through competition and it is more advantageous to the Government to award on a sole source basis to the Phillips Federal for the services listed in Paragraph 3.
5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).
The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.
6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.
For the reasons specified in paragraph 4 above, Phillips Federal is the only source that can meet the Government’s needs. This requirement will be synopsized in the government point of entry sam.gov because it is estimated greater than $25,000.00.
7. Any other facts supporting the justification.
None.
8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.
As stated in paragraph 4 above, Phillips Federal is the only source that can meet this requirement.
1.0 SCOPE
The Naval Surface Warfare Center, Panama City Division, FL, (NSWC PCD) Code E42 Fabrication & Prototype Shops has an immediate need for service and repairs to both OMAX 120X and 80X water jets.
2.0 APPLICABLE DOCUMENTS
None.
3.0 REQUIREMENTS
3.1 Repair
The Contractor shall supply and replace, at a minimum, the following items on the NSWC PCD OMAX 120X (S/N L511605) and 80X (S/N K512040) water jets:
Line Part # Description Serial Qty.
1 308281 EnduroMAX Pump Major Maintenance Kit L511605 1
2 304885 Plunger Rod Assembly Kit L511605 1
3 306500 Kit Repair Body Assy Adjustable Dump L511605 1
4 301927 Integrated On/Off Valve Rebuild Kit L511605 1
5 303639 Kit Repair Integrate L511605 2
6 307448-14 MAXJET 5i Size 0.014 in. Diamond Nozzle Assembly with Filters L511605 1
7 300766-030 0.030 in. ROCTEC 500 Mixing Tube L511605 2
8 202532 Fine Water Filter Cartridge 0.45 micron 10 in. L511605 2
9 202533 Water Prefilter Cartridge 1 micron 10 in. L511605 2
10 203745 Rotary Vane Pump 165 GPH L511605 1
11 320198 Bypass Valve 100 GPH L511605 1
12 308103 Assy Check Valve Body L511605 2
13 308620-3 Dual Port Swivel with End Ports K512040 1
14 201526 High-Pressure Tee Fitting 3/8 in. K512040 1
15 201514 High-Pressure 90 Degree Fitting 3/8 in. K512040 1
16 308616 Dual Port Swivel Seal K512040 2
17 308308 EnduroMAX Pump Minor Maintenance Kit K512040 1
18 301927 Integrated On/Off Valve Rebuild Kit K512040 1
19 303639 Kit Repair Integrate K512040 1
Work shall begin on a Monday. The Contractor shall provide a Contract Summary Report detailing all of the items replaced.
3.2 Diagnostic and Calibration Service
The Contractor shall troubleshoot the Collision Sensing Terrain Follower issue currently experienced with the OMAX 80X. The Contractor shall diagnose the 80X to determine any other issues, not currently known to the Government, that prevent the machine from accurately cutting. The Contractor shall also perform sensor calibration on the terrain follower.
The Contractor shall evaluate and diagnose the OMAX 120X Enduro MAX pump to determine why the unit is reaching high critical RPM levels. The Contractor shall rebuild the wet-end assembly, rebuild the adjustable dump orifice (ADO) and/or rebuild on/off valves if necessary. The Contractor shall reassemble all equipment, properly test system, and ensure system is fully operational.
The Contractor shall provide basic training on the water recycling system (WRS). The Contractor shall show the NSWC PCD Technicians how to the set the terrain follower.
The Contractor shall provide documentation to certify that both water jets are calibrated to the Original Equipment Manufacturer standards.
3.3 Additional Repairs (OPTION 1)
If additional repairs and/or services are needed and require parts or service beyond those listed in Section 3.1 or Section 3.2, the Contractor shall provide those parts and/or services. The value of the parts shall not exceed $5,000 and the value of the services shall not exceed $10,000.
4.0 GOVERNMENT FURNISHED PROPERTY (GFP): None
5.0 DATA DELIVERABLES
Data shall be provided in accordance with the Contract Data Requirements List (CDRL) DD Form 1423.
6.0 PERIOD OF PERFORMANCE
The items on this order shall be delivered as soon as possible, but no later than 90 days after Contract award.
7.0 SECURITY
This requirement is UNCLASSIFIED. The Contractor will not require access to nor be required to generate classified information to perform the requirement.
RELEASE OF INFORMATION
(a) Release of information shall be in accordance with Section I, DFARS Clause 252.204-7000, Disclosure of Information.
(b) All technical data provided to the contractor by the Government will be protected from public disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the appropriate NSWC PCD authority. Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The contractor shall provide adequate physical protection to such information to preclude access by any person or entity not authorized such access by the Government.
7.1 Controlled Unclassified Information (CUI)
Controlled unclassified information (CUI) is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release, to include technical information, proprietary data, information requiring protection under the Privacy Act of 1974, and Government-developed privileged information involving the award of contracts. CUI is a categorical designation that refers to unclassified information that does not meet the standards for National Security Classification under Executive Order 13526, but is (a) pertinent to the national interest of the United States or to the important interests of entities outside the Federal Government, and (b) under law or policy requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination.
7.2 Minimum Requirements for Access to Controlled Unclassified Information (CUI)
Prior to access, Contractor personnel requiring access to Department of the Navy (DON) controlled unclassified information (CUI) or "user level access to DON or DoD networks and information systems, system security and network defense systems, or to system resources providing visual access and/or ability to input, delete or otherwise manipulate sensitive information without controls to identify and deny sensitive information" contractors must have clearance eligibility, or submit an Electronic Questionnaire for Investigation Processing (SF 86) to NSWC PCD Security for processing and subsequent adjudication by the DON Central Adjudication Facility.
7.3 Minimum Protection Requirements for Controlled Unclassified Information
Security classification guides and unclassified limited documents (e.g., CUI, Distribution Statement Controlled) are not authorized for public release and, therefore, cannot be posted on a publicly accessible webserver or transmitted over the Internet unless appropriately encrypted.
7.4 CUI
CUI is a designation, not a classification. CUI is used by Department of Defense (DoD) and a number of other federal agencies to identify information or material, which although unclassified, disclosure to the public of the information would reasonably be expected to cause a foreseeable harm to an interest protected by one or more provisions of the Freedom of Information Act (FOIA). This includes information that qualifies for protection pursuant to the provisions of the Privacy Act of 1974, as amended. CUI must be marked, controlled and safeguarded in accordance with DoDI 5200.48, DoD Information Security Program: Controlled Unclassified Information (CUI).
7.5 Security of Unclassified DoD Information on Non-DoD Information Systems (DoDI 8582.01)
DoD Policy: Adequate security shall be provided for all unclassified DoD information on non-DoD information systems. Appropriate requirements shall be incorporated into all contracts, grants, and other legal agreements with non- DoD entities.
Information Safeguards are applicable to unclassified DoD information in the possession or control of non- DoD entities on non-DoD information systems, to the extent provided by the applicable contract, grant, or other legal agreement with the DoD.
Information Safeguards
Unclassified DoD information that has not been cleared for public release may be disseminated by the Contractor, grantee, or awardee to the extent required to further the contract, grant, or agreement objectives, provided that the information is disseminated within the scope of assigned duties and with a clear expectation that confidentiality will be preserved. Examples include:
(a) Non-public information provided to a Contractor (e.g., with a request for proposal).
(b) Information developed during the course of a contract, grant, or other legal agreement (e.g., draft documents, reports, or briefings and deliverables).
(c) Privileged information contained in transactions (e.g., privileged contract information, program schedules, contract-related event tracking).
It is recognized that adequate security will vary depending on the nature and sensitivity of the information on any given non-DoD information system. However, all unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems shall minimally be safeguarded as follows:
(a) Do not process unclassified DoD information on publically available computers (e.g., those available for use by the general public in kiosks or hotel business centers).
(b) Protect unclassified DoD information by at least one physical or electronic barrier (e.g., locked container or room, logical authentication or logon procedure) when not under direct individual control of an authorized user.
(c) At a minimum, overwrite media that have been used to process unclassified DoD information before external release or disposal.
(d) Encrypt all information that has been identified as CUI when it is stored on mobile computing devices such as laptops and personal digital assistants, compact disks, or authorized removable storage media such as thumb drives and compact disks, using the best encryption technology available to the Contractor or teaming partner.
(e) Limit transfer of unclassified DoD information to subcontractors or teaming partners with a need to know and obtain a commitment from them to protect the information they receive to at least the same level of protection as that specified in the contract or other written agreement.
(f) Transmit e-mail, text messages, and similar communications containing unclassified DoD information using technology and processes that provide the best level of privacy available, given facilities, conditions, and environment. Examples of recommended technologies or processes include closed networks, virtual private networks, public key-enabled encryption, and transport layer security.
(g) Encrypt organizational wireless connections and use encrypted wireless connections where available when traveling. If encrypted wireless is not available, encrypt document files (e.g., spreadsheet and word processing files), using at least application-provided password protected level encryption.
(h) Transmit voice and fax transmissions only when there is a reasonable assurance that access is limited to authorized recipients.
(i) Do not post unclassified DoD information to website pages that are publicly available or have access limited only by domain or Internet protocol restriction. Such information may be posted to website pages that control access by user identification and password, user certificates, or other technical means and provide protection via use of transport layer security or other equivalent technologies during transmission. Access control may be provided by the intranet (vice the website itself or the application it hosts).
(j) Provide protection against computer network intrusions and data exfiltration, minimally including:
(1) Current and regularly updated malware protection services, e.g., anti-virus, anti-spyware.
(2) Monitoring and control of both inbound and outbound network traffic (e.g., at the external boundary, sub-networks, individual hosts), including blocking unauthorized ingress, egress, and exfiltration through technologies such as firewalls and router policies, intrusion prevention or detection services, and host-based security services. Prompt application of security-relevant software patches, service packs, and hot fixes.
(k) Comply with other current Federal and DoD information protection and reporting requirements for specified categories of information (e.g., medical, proprietary, Critical Program Information (CPI), personally identifiable information, export controlled) as specified in contracts, grants, and other legal agreements.
(l) Report loss or unauthorized disclosure of unclassified DoD information in accordance with contract, grant, or other legal agreement requirements and mechanisms.
(m) Do not use external IT services (e.g., e-mail, content hosting, database, document processing) unless they provide at least the same level of protection as that specified in the contract or other written agreement.
7.6 Operations Security
Operations Security (OPSEC) is concerned with the protection of critical information: facts about intentions, capabilities, operations, or activities that are needed by adversaries or competitors to bring about failure or unacceptable consequences of mission accomplishment.
Critical information includes information regarding:
• Operations, missions, and exercises, test schedules or locations;
• Location/movement of sensitive information, equipment, or facilities;
• Force structure and readiness (e.g., recall rosters);
• Capabilities, vulnerabilities, limitations, security weaknesses;
• Intrusions/attacks of DoD networks or information systems;
• Network (and system) user identifications and passwords;
• Movements of key personnel or visitors (itineraries, agendas, etc.); and
• Security classification of equipment, systems, operations, etc.
The Contractor, subcontractors and their personnel shall employ the following countermeasures to mitigate the susceptibility of critical information to exploitation, when applicable:
• Practice OPSEC and facilitate OPSEC awareness;
• Immediately retrieve documents from printers assessable by the public;
• Shred sensitive and Controlled Unclassified Information (CUI) documents when no longer needed;
• Protect information from personnel without a need-to-know;
• When promulgating information, limit details to that essential for legitimacy; during testing and evaluation, practice OPSEC methodologies of staging out of sight, desensitization, or speed of execution, whenever possible.
8.0 DISTRIBUTION LIMITATION STATEMENTS
Technical Documents generated under this contract shall carry the following Distribution Limitation Statements. Word-processing/CAD files shall have the statements included in the file such that the first page of any resultant hard copy shall display the statements. For drawings, the statements shall be as near to the title block as possible without obscuring any detail of the drawing. Additionally, each diskette delivered shall be marked externally with the statements.
DISTRIBUTION STATEMENT D: DISTRIBUTION AUTHORIZED TO DEPARTMENT OF DEFENSE AND
U.S. DOD CONTRACTORS ONLY (ADMINISTRATIVE/OPERATIONAL USE) (DATE STATEMENT APPLIED). OTHER U.S. REQUESTS FOR THIS DOCUMENT MUST BE REFERRED TO PEO-LCS (PMS495). (PER THE SCG).
DESTRUCTION NOTICE – FOR CLASSIFIED DOCUMENTS, FOLLOW THE PROCEDURES IN
NISPOM RULE OR DODI 5200.01-V-3, DoD INFORMATION SECURITY PROGRAM REGULATION. FOR CONTROLLED UNCLASSIFIED, DOCUMENTS, DESTROY PER DODI 5200.48, CONTOLLED UNCLASSIFIED INFORMATION (CUI).
9.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)
The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this Contract for NSWC PCD via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.
Section F - Deliveries or performance
F.O.B.
52.247-29 FOB Destination
52.247-34 FOB Origin
Section G
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)
252.232-7006 Wide Area Workflow Payment Instructions (Dec 2018)
Section I – Contract Clauses
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (June 2020)
52.204-13 System for Award Management Maintenance (Oct 2018)
52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021)
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations
52.212-4 Contract Terms and Conditions -- Commercial Items (Nov 2021)
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2022)
Preselected:
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statement (Jan 2017)
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)
52.233-3 Protest After Award (Aug 1996)
52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)
Required:
52.222-50 Combatting Trafficking in Persons (Nov 2021)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (June 2020)
52.232-33 Payment by Electronic Funds Transfer--System for Award Management (Oct 2018)
52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts For Certain Services--Requirements (May 2014)
52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment – Requirements (May 2014)
52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021)
52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)
52.243-1 Changes Fixed-Price
52.245-1 Government Property (Sep 2021)
52.245-9 Use and Charges (Apr 2012)
52.246-4 Inspection of Services
52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)
52.246-4 Inspection of Services-Fixed-Price (Aug 1996)
252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)
252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013)
252.204-7003 Control of Government Work Product (Apr 1992)
252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (Oct 2016)
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 2019)
252.204-7015 Notice of Authorized Disclosure of Information by Litigation Support (May 2016)
252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements (Mar 2022)
252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Mar 2022)
252.211-7007 Reporting of Government-Furnished Property (Mar 2022)
252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (Jan 2018)
252.225-7048 Export Controlled Items (Jun 2013)
252.232-7010 Levies on Contract Payments (Dec 2006)
252.232-7017 Accelerating Payments to Small Business Subcontractors—Prohibition on Fees and Consideration (Apr 2020)
252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property (Apr 2012)
252.245-7002 Dev. Reporting Loss of Government Property
252.245-7003 Contractor Property Management System Administration (Apr 2012)
252.245-7004 Reporting, Reutilization, and Disposal (Dec 2017)
252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System (Aug 2016)
252.246-7008 Sources of Electronic Parts (May 2018)
252.247-7023 Transportation of Supplies by Sea (Feb 2019)
52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)
52.252-2 Clauses Incorporated by Reference (Feb 1998)
Section K – Representations
52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation (Jan 2017)
52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.(Oct 2020)
52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)
52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction (Feb 2016)
52.212-3 Alt 1 Offeror Representations and Certifications-Commercial Items (Mar 2020)
252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016)
Section L - Instructions Conditions and Notices to Bidders
52.212-1 Instructions to Offerors—Commercial Items (Nov 2021)
52.204-7 System for Award Management (Oct 2018)
52.204-13 System for Award Management Maintenance (Oct 2018)
52.204-22 Alternative Line Item Proposal (Jan 2017)
52.211-14 Notice of Priority Rating (apr 1008)
252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Sep 2019)
Section M – Evaluation Factors for Award
52.212-2 Evaluation Commercial Items
FAR Part 13 Best value, SPRS ratings, price and delivery terms
G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)
(a) For other than firm fixed priced contract line item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line item number (SLIN) or CLIN level, rather than at the total contract/TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting Officer and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.
(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.
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G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND RESPONSIBILITIES (NAVSEA) (OCT 2018)
(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.
(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel - that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.
(c) The points of contact are as follows:
(i) The Procuring Contracting Officer (PCO) is:
See page 1, Block 24
(ii) The Contract Specialist is:
Name: Jonathon Fertig
- E-mail: jonathon.fertig@navy.mil
Phone: 850-867-4452
(iii) The Administrative Contracting Officer (ACO) is:
Not Applicable
(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.
The Contracting Officer’s Representative (COR) is:
Not Applicable
(e) The Alternate Contracting Officer’s Representative (ACOR) is responsible for COR responsibilities and functions in the event that the COR is unavailable due to leave, illness, or other official business. The ACOR is appointed by the contracting officer; a copy of the ACOR appointment will be provided upon award of this contract.
The Alternate Contracting Officer’s Representative (ACOR) is:
Not Applicable
(f) The Technical Point of Contact (TPOC) is the contracting officer’s representative for technical matters when a COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.
The Technical Point of Contact (TPOC) is:
Name:
Email:
(g) The Alternate Technical Point of Contact (ATPOC) is responsible for TPOC responsibilities and functions in the event that the TPOC is unavailable due to leave, illness, or other official business.
The Alternate Technical Point of Contact (ATPOC) is:
Not Applicable
(h) The Ombudsman will review complaints from the contractors and ensure that all contractors are afforded a fair opportunity to be considered, consistent with the procedures in the contract.
The Ombudsman is:
Not Applicable
(i) The Authorized Ordering Person(s) for Per-Call Maintenance is responsible for issuing and maintaining records for any per-call orders for remedial maintenance placed under this contract. No per-call order shall be placed outside the scope of this contract and the cumulative total of all orders shall not be in excess of any not-to-exceed amount specified in the contract. Per-call orders shall not, in any way, modify any terms and conditions of the contract.
(j) The Authorized Ordering Person(s) for Per-Call Maintenance is:
Person(s) listed in (f) with approval from persons listed in ( c ) (i) and (ii).
(k) The Contractor's point of contact for performance under this contract is:
Name:
E-mail:
Address: See Block 9
Phone
(End of Text)
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G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)
(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods. Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the [insert activity name]. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor’s expense with no cost or liability to the U.S. Government.
(b) The federal Government observes public Holidays that have been established under 5 U.S.C. 6103. The actual date of observance for each of the holidays, for a specific calendar year, may be obtained from the OPM website at OPM.GOV or by using the following direct link:
https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.
(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed early (due to severe weather, security threat, security exercise, or a facility related problem) that prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to Government personnel. The contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal, delayed opening, or during periods of inclement weather, onsite contractors should monitor the OPM website as well as radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.
(d) When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site contractors shall continue working established work hours or take leave in accordance with parent company policy. Those contractor employees who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, or closings in accordance with the FAR, applicable cost accounting standards, and the company’s established policy and procedures. Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary. The Contracting Officer will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy and procedures.
(e) If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.
(f) The hours of operation are as follows:
AREA FROM TO
NSWC-PCD and/or NEDU 0700 1600*
(g) All deliveries to the Receiving Officer, (See Delivery Schedule, Section F), shall be made Monday through Friday from 0700 to 1600 local time, unless otherwise specified. Deliveries will not be accepted after 1600. No deliveries will be accepted on federal government holidays.
***Note*** Trucks must gain access to the base prior to 1430.
(End of text)
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G-242-W001 CONTRACT ADMINISTRATION FUNCTIONS (NAVSEA) (OCT 2018)
(a) In accordance with FAR 42.302(a) all functions listed are delegated to the ACO except the following items to be retained by the PCO:
ALL functions listed will be retained by the PCO.
(b) In accordance with FAR 42.302(b), the following additional functions are delegated to the ACO: None
(End of Text)
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L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (APR 2019)
(a) NAVSEA may use a contractor to manage official contract files hereinafter referred to as "the support contractor", including the official file supporting this procurement. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.
(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file management services are acquired will contain a requirement that
(1) The support contractor not disclose any information;
(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;
(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,
(4) In addition to any other rights the offeror may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed Protected Information, for the unauthorized duplication, release, or disclosure of such Protected Information.
(c) Submission of a proposal will be considered as consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file management support contractor for the limited purpose of executing its file support contract responsibilities.
(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Offerors are free to enter into separate non-disclosure agreements with the file support contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the files or otherwise encumber the government.
(End of Provision)
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All quotes submitted in response to this announcement shall be reviewed if submitted by the close date. Request for additional RFQ supporting documents must include capabilities statement, proof of past performance for similar work, and cage code.
• Email quotes to Jonathon.fertig@navy.mil on or before the closing date and time stated above.
• The Government will not accept late quotes.
• The Government will not accept quotes that are partial or incomplete
• Provide CAGE code and Lead time on your quote.
• Be able to invoice through Wide Area Workflow (WAWF).
• If shipping is not included in the price include a line item for shipping.
**Review all Attachments Posted Prior to Submission of Quote**
