3.1. Task 1 – Project Initiation A. Project Schedule. Prepare a schedule based on key milestones, public input, and required deadlines. Provide the City with a draft of the schedule for review prior to the kickoff workshop (Task 1B) and guide discussion at the kickoff workshop to finalize the schedule. The schedule may change as the project progresses to ensure that it remains aligned with the key milestone dates. B. Kickoff Workshop. The Successful Respondent will host one workshop with relevant City staff to finalize the project work plan and approach. The City will coordinate the workshop location(s) and invitees. The workshop will cover: 1. Successful Respondent to prepare schedule, documentation, and data requests, and project schedule. 2. Preliminary discussion of department needs, concerns, political climate, general number and condition of existing amenities, known demographic and crime data, past planning efforts by the City, etc. 3. Discovery and Needs Assessment – Review and discuss existing reports, capital improvement plans, area plans, GIS data, mapping, and other relevant information to familiarize the Successful Respondent with past efforts and current programs and to determine what other information should be gathered. C. City Park System Tour. The Successful Respondent and the City will visit a representative sample of parks and recreation sites within the City, selected in consultation with the City. The tour will be one day hosted and guided by the City and will provide an opportunity for the Successful Respondent to gain an understanding of the current condition of the park system, including: 1. Physical condition of parks and facilities 2. Park usage and visitor demographics 3. Maintenance and operations 4. Safety and Security 5. Accessibility 6. Environmental conditions 7. Programming and events 8. Partnerships and collaborations The Successful Respondent will document their observations and take photographs during the tour, which will be used to inform future task activities and the overall development of the master plan.
