Specifications include, but are not limited to: A.) PRINTING: • The newsletter shall consist of approximately 12 pages. The City reserves the right to add or delete issues based on, but not limited to, available funding and other projects.; • The quantity of newsletters to be printed for each issue will be an estimated 31,000 – 35,000 copies. The City reserves the right to increase or decrease the number of copies printed for any issue. The City will not be responsible for any overrun costs on the printing of any newsletter issue. The exact quantity of newsletters to be printed for any issue will be given to the printer.; • The newsletter shall be printed on a heat set printing press or a comparable alternative. The newsletter shall be printed on 100 lbs. satin paper. The newsletter shall be 4 over 4 (full color) throughout and shall be stitched and trimmed. The approximate individual page size is 8.5” x 11”.; • The proof pages for the newsletter will be uploaded by the City of Doral Public Affairs Administration in a PDF format to the printer’s ftp server. The City’s staff must physically see high-resolution proofs, as well as a book mockup for final approval. No printing shall commence without prior approval to do so.; • All 31,000 –35,000 copies shall be mailed, except for 150 copies, which shall be delivered to the City of Doral – Government Center, located at 8401 NW 53rd Terrace, Doral, Florida 33166.; B.) TIMELINE: Newsletter should arrive in homes on the first of the designated months, as advised by the City: • Fall – September 1st; • Winter – December 1st; • Spring – March 1st; • Summer – June 1st; Full design of the newsletter will be provided by the City to the vendor at least (10) business days prior to arrival dates as outlined above.; C.) MAILING AND POST OFFICE DELIVERY: • Vendor shall secure a current and up-to-date mailing list of all single family and multifamily residences in the City of Doral, or may use another system (i.e., ‘Residential Customer,’ as well as bulk permit information), so long as all Doral residences, as well as requested residences, receive the magazine. The mailing list shall be provided in carrier route walking sequence.; • Vendor shall obtain the most updated mailing list that is CASS certified (Coding Accuracy Support System Quality Certification).; • Vendor may either affix labels to each item or use inkjet.; • Postage shall be paid by the vendor.; • Mailing shall be completed and delivered to the post office within a 24 to 48-hour period upon receipt of the publication from the printer. Vendor is responsible for handling, presorting, and bundling.; • Written postal verification shall be provided to the City by the vendor within 36 hours of the mailing.
