The City of Lake City, Florida (hereinafter referred to as “CITY”) is requesting proposals from qualified contractors to enter into a pre-event contract for Emergency Debris Monitoring Services, meeting the Scope of Services of this Request for Proposal (RFP). This statement of work describes and defines the services required to perform monitoring and oversight services of other CITY-selected emergency debris management and removal contractors in a debris-generating event that requires the CITY to use an emergency debris management and removal contractor. The contractor shall provide professional technical services, be responsible for performing all the requirements of this scope of services, and act as the CITY directs. Services shall include, but not be limited to, coordinating daily briefing for debris operations, work progress, staffing, debris estimating, schedule work with all debris staff and debris removal contractors on a daily basis, monitor debris removal contractor operations and ensuring they are in their assigned areas, identifying and correcting ineligible debris operations, ensuring debris removal contractor(s) are performing tasked operations within the scope of services, provide input for collecting strategies, tracking of capacity certifications, daily debris collection reporting, Geographical Information System (GIS) mapping, validate hazardous trees, including “hangers”, “leaners”, and stumps, ensure that hazardous wastes are not mixed in the non-hazardous debris loads, ensure that all debris is removed from trucks at the debris management sites, report improper use or mobilization of equipment, ensure that only specified debris is collected, monitor site development and restoration of the debris management sites, report debris removal work that does not comply with all local ordinances and state and federal regulations on a daily basis, coordinate all logistics and permitting required for routing when major transportation routes are impassable, provide insurance evaluation, documentation adjusting, and settlement service, ensure safety practices are in compliance with local, state, and federal guidelines, and report any violation of personnel safety standards that are not followed as soon as possible, comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission to the CITY, selection and permitting of Debris Management Sites (DMS) locations and any other permitting/regulatory issues as necessary, technical support and assistance in developing public information, and other services as needed and requested by the City. Additional services may include, but are not limited to, facilitating communication with the Federal Emergency Management Agency (FEMA), the Federal Highway Administration (FHWA), State of Florida, and other state and federal agencies; pre-event planning and post event review; reimbursement services; and coordination with state insurance representatives
