A. Disaster Response Administration and Documentation The Contractor shall be responsible for the overall monitoring of debris Contractors. This will include but not be limited to monitoring recovery Contractor’s progress and suggesting/implementing recommendations to improve efficiency and to speed up recovery work. The Contractor shall coordinate a collection routing plan with the disaster debris Contractor and the County to ensure a well-managed, organized approach to debris collection and shall recommend the routing plan for approval by the County. Upon notification by the County, the Contractor shall provide the following services: 1. Appoint a Project Manager who shall be the County’s point-of-contact, responsible for the overall coordination and communication with the County. This manager shall remain on the job at all times it is operational. To perform monitoring of debris contractors and the management of the Contractor’s monitoring team. The Project Manager shall be physically located in the Emergency Operations Center (EOC) or other location specified by the County within two (2) hours of Notice to Proceed. The Project Manager shall assign an operations manager to oversee each assigned debris recovery contractor. Reporting to EOC – The project manager and at his discretion other key personnel shall report to a location within Highlands County as determined by the Highlands County representative, at a minimum of 24 hours prior to a hurricane event. For other natural or manmade disasters, the Contractor shall report within sixty (60) hours after notification. The Contractor shall mobilize a staff of sufficient size to adequately monitor debris operations within 24 hours of Notice to Proceed. The Project Manager shall provide daily updates on debris removed and estimate the time remaining for job completion. An independent temporary field office for the monitoring staff shall be provided by the Contractor if direct by the County. The office shall include, but not be limited to, a telephone, computer, copier and fax. The Project Manager shall be supported by a full array of resources to enhance efficiency and expedite deliverables. The Project Manager’s responsibilities for project management/project oversight include but are not limited to: 2. Coordinating daily briefings, work progress, staffing, and other key items with the County and Debris Contractor. 3. Scheduling work for all team members and contractors on a daily basis. 4. Provide scheduling, managing, dispatching and logistical operations of the field inspectors assigned to work areas of storm debris clean up. 5. Hiring, training, deploying and supervising inspectors. 6. Establishing a schedule for the inspectors each day. 7. Monitoring Debris Removal Contractor’s progress, recording the measurement of (cubic yards) of each vehicle in service and making/implementing recommendations to improve efficiency and speed up recovery work. 8. Tracking, assisting, and coordinating with County personnel to respond to public concerns, comments and problems in the field, citizens’ complaints, to include commercial or residential property damage claims as a result of debris removal. 9. Conducting safety inspections. 10. Ensuring compliance with contracts by all prime and subcontractors.
