19 Good day, SDVOSB s, VOSB s & SB's This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SB businesses. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete. Please direct reply in the affirmative via email if you are interested and can provide the required product/service for this requirement. Please provide your capability statement, I will accept responses for this Sources Sought until the 07th of October 2025 14:00, thanks. General: The Bay Pines Veterans Administration Medical Center requires digital new equipment and satellite programming Direct T.V. Service, Name Brand or Equal for TV's located throughout medical center in the Main Hospital (Building 100), Community Living Center (Buildings 71 & 101), Mental Health (Building 111), and Domiciliary (Building 102) at the C.W. Bill Young VA Medical Center, 10,000 Bay Pines Blvd, St. Petersburg, Florida. Scope: The Contractor shall provide all labor, materials, parts, equipment, supplies, supervision, management, and transportation to perform all tasks as identified below. All work is to be performed in accordance with the guidelines established by Federal, State and local ordinances, with the Manufacturer's Service Manual and Quality Control Manual, and with all terms, conditions, provisions, schedules and specifications provided herein. This service will be for new equipment and required programming and services. The service will begin upon receipt of notice of the award of contract and continue for one base year and four exercisable option years. Technical Requirements: Below is a list of the requirements for this service. Satellite Programming The Contractor will provide satellite programming for TV's located in the medical center, specifically B100, B101/71, B111, and B102. Programming is required for all stations highlighted in yellow on the TV CHANNEL LINE UP FOR NEW DIRECT TV HD DISTRIBUTION SYSTEM matrix. The contractor shall provide the listed channels or equivalent replacements of equal or greater content value in the event of lineup changes by the provider. Any substitution requires prior approval by the COR. Digital Antennae Programming The Contractor will provide digital antennae programming for TV's located in the medical center, specifically B100, B101/71, B111, and B102. Programming is required for all stations highlighted in blue on the TV CHANNEL LINE UP FOR NEW DIRECT TV HD DISTRIBUTION SYSTEM matrix. The contractor shall provide the listed channels or equivalent replacements of equal or greater content value in the event of lineup changes by the provider. Any substitution requires prior approval by the COR. VA provided content feeds- Contractor is required to take specific VA provided channels and combine them with the contractor provided system. The Contractor shall configure the headend system to accept and integrate VA-provided content feeds, including but not limited to the Care Channels and VNN, into the facility-wide channel distribution system. The Contractor is responsible for ensuring compatibility between VA-provided channel sources and the upgraded headend equipment. The final system must deliver these VA-provided channels seamlessly alongside the contracted satellite programming, accessible on standard channel positions as designated by the VA. The contractor will provide the VA provided channels for TV's located in the medical center, specifically B100, B101/71, B111, and B102. Programming is required for all stations highlighted in green on the TV CHANNEL LINE UP FOR NEW DIRECT TV HD DISTRIBUTION SYSTEM matrix. 4. Equipment and Hardware Contractor will replace existing equipment by furnishing and installing new headend equipment that is fully compatible with the host provider and meets or exceeds the performance of the existing system. Equipment must include, at minimum: HD receivers, encoders/modulators, switches, amplifiers, and power centers equivalent to or better than existing models (e.g., ZeeVee HDb 2640, CableTronix CTA-30RK-1000). Exact models proposed must be submitted for VA approval prior to installation. The existing equipment is located in Building 100 6th Floor (Penthouse) P102C. Photos 1-6, included below, show the existing equipment headend. A rack diagram is also included showing the specifics of what currently exists. The intent is for this contractor to provide upgraded equipment for a complete, functional, and reliable cable TV solution. Photo 1 Existing equipment headend. Photo 2 Existing equipment headend with rack diagram. Photo 3 Back side of existing equipment headend (right side of photo). Photo 4 Close up of back side of existing equipment headend. Photo 5 Close up of back side of existing equipment headend. Photo 6 Close up of back side of existing equipment headend. 5. Authorization/Mechanical Problems - The Contractor will provide all equipment, hardware and accessories to receive signals. The Contractor will troubleshoot signal and equipment/hardware/accessories and programming problems remotely. If the Contractor cannot troubleshoot remotely or resolve the problem, then the Contractor will perform a site visit to rectify the problem. The Contractor will provide the VAMC with two phone numbers to contact regarding emergency programming service. Emergency outages affecting more than 50% of programming must be resolved within 4 hours of the initial call. Non-critical issues (affecting fewer than 10% of receivers or single-channel outages) must be resolved within 24 business hours. 6. Hours of Service - Hours of programming coverage is seven (7) days a week, twenty-four (24) hours a day, 365 days per year. Normal facility operational hours for a service/repair call are Monday through Friday from 8:00 a.m. to 4:30 p.m., excluding holidays. All services/repairs will be performed during normal facility hours unless requested or approved by COR. Federal Holidays observed by the VAMC are: New Years Day Labor Day Martin Luther King Day Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day 7. VA Provided Equipment/Services -- The Contractor shall furnish, install, and maintain all satellite reception equipment necessary for uninterrupted delivery of programming. This includes responsibility for the dish array located at Building 100, 6th Floor (Penthouse) P102C, and any associated cabling or hardware required to ensure proper signal reception. The existing receptor dish array is on Building 100 6th Floor (Penthouse) P102C. See photo 7 below. Photo 7 Existing DTV dish array. 8. Contractor Provided Equipment/Services -- Currently, the VAMC has 26 DTV Digital receivers ,6 ZV HD Bridge Model HDb 2640 CH encoder/ modulators and 2 DTV SWM-16 multi-switches and hardware, which are shown in photos 1-6. This equipment shall be upgraded by the Contractor to the latest and greatest the host provider offers, per item 4 in this scope of work. The responsibility of the Cable TV system is shown below. All installed satellite dishes and headend equipment becomes property of the VA upon installation and acceptance. The contractor shall provide all passwords, system documentation, and configuration details at project closeout or contract termination, ensuring continued system operation without reliance on proprietary tools. 9. Records & Training -- Contractor shall comply with all applicable records management laws. For technical service staff who do not generate Federal records, only VA Privacy and Security Awareness training will be required. Records management training will apply solely to personnel directly creating or handling Federal records. Owner s manuals are required for all equipment provided. 10. Responsibility of The Contractor -- The Contractor must obtain authorization from the Contracting Officer or the COR for any repairs required outside the normal administrative working hours and will be invoiced separately. The approval of the Contracting Officer must be obtained before removing equipment to the Contractor's plant. No transportation charges will be allowed for either repair personnel or equipment to or from the Contractor's plant. The Contractor will be responsible for damage or loss of the equipment. 11. Identification, Parking, Smoking, And VA Regulations -- The contractor's employees shall always wear visible identification while on the premises of the VA Medical Center. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited at the entire medical center. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. 12. Technical Industry Standards -- The contractor certifies that all applicable services offered under this contract shall conform to all common industry standards. The Contractor for these services will meet any regulatory requirements. 13. Permits and Responsibilities (FAR 52.236-7) (NOV 1991) -- The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur because of the Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work, which may have been accepted under the contract. 14. Contract Administration Data -- The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in contract price to cover any increase in costs incurred as a result thereof. To ensure timely operations, the COR (Contracting Officer s Representative) may approve minor operational adjustments that do not affect price, scope, or schedule. Any changes impacting contract value or performance must be authorized by the Contracting Officer. 15. Personnel -- If Contractor performs any services on VA premises, Contractor will be required to comply with physical security guidelines by either checking in with the VA Police each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police. Contractors will not have access to any VA sensitive information under this contract. Contractor must be always escorted by a VA employee or complete VA Privacy and Information Security Awareness and Rules of Behavior training in TMS. Contractors must be escorted at all times by an authorized employee while performing work in sensitive IT areas.
