Specifications include, but are not limited to: The District utilizes an ERP system for order placement and payment disbursement. This system can support order placement through an internal catalog (customized Excel spreadsheet) See Attachment A (separate file). Internal Catalog: Supplier will be required to provide a customized Excel work sheet which will contain between 15 to 20 fields of information as identified by the District for each item/product group that will be procured through this contract. The Supplier shall have the ability to delete items/product groups at the District’s request that may be contained in the Supplier’s master catalog. The Supplier shall also have the ability to provide full written descriptions of its products (as opposed to acronyms) in the catalog, if so requested by the District. Updating Existing Catalog: Catalog prices shall be held firm for a minimum of one year (1) year. Thirty (30) days prior to the end of the first contract period, and each consecutive contract period thereafter, awarded vendor(s) may submit written requests for price increases. At this time the awarded vendor shall provide a properly prepared revised customized Excel work sheet for the District’s review. If approved, price increases shall take effect on the anniversary date of the award. At no time during the contract term shall the bidder’s discount percentage be changed. The School Board retains the sole right to approve and authorize any price changes allowed in this contract.
