A. Task Assignments The Department will provide the Contractor a TA for each Project the Contractor will complete for the Department. In addition, the Department will provide the following items to the Contractor: 1. The easement agreed to by both the landowner and the Department, if available; 2. The contact information for the landowner and the landowner’s agent or broker, if any; 3. If the landowner has an agent or broker, a written statement signed by the landowner verifying the landowner’s agent’s or broker’s legal or fiduciary relationship with the landowner; 4. GIS shape files of property boundary with cutouts identified, aerial layer, and section/township/range layer; and 5. The Rural & Family Lands Protection Program Application received by the Department. B. Duties During Assigned Projects For Assigned Projects, the Department will: 1. Review any conditions of title affecting the acquisition. 2. Draft and provide property acquisition offers to the applicable landowners, unless assigned to the Contractor. 3. Receive written acceptances from landowners, unless Contractor has made or will make the offer, as designated by the Department. 4. Forward offer acceptance to the Contractor. 5. Present Assigned Projects to the BOT. 6. Provide the Contractor with a written Notice to Proceed to the closing phase. 7. Transmit funding for closing to the closing agent. 8. Be responsible for proper recordation of all legal documents necessary to vest title in the BOT, unless such task is performed by the closing agent. 9. Notify the Contractor via email to the Contractor’s contract manager if an Assigned Project is terminated. C. Compensation to Contractor 1. Reimbursable Expenses: The Department will reimburse the Contractor for the following incurred Reimbursable Expenses, to the extent that such Reimbursable Expenses are not paid by the Department directly. Invoices from the Contractor for reimbursable expenses must provide sufficient documentation for reimbursement, including receipts for payment and details of services provided for which such payment was made. The Contractor’s documentation and invoices shall comply with Section 215.422, F.S., and Rule 69I-40.002, F.A.C. Reimbursable Expenses will be paid to the Contractor regardless of whether the Assigned Project results in a recorded easement. a. The Contractor shall invoice the Department for the following Reimbursable Expenses after receiving the Department’s written acceptance of the Contractor’s Pre-offer Documentation Package described in Section IV.H., below. i. Initial Title Report ii. SNA Mapping iii. Appraisal maps iv. Appraisals v. Appraisal review b. Unless otherwise approved in writing by the Department, the Contractor shall coordinate with the closing agent to defer the following Reimbursable Expenses to the easement’s closing. i. Certified Survey ii. Baseline Document Report iii. Environmental Site Assessment iv. Title Commitment v. Closing fees c. After the easement closes, the Contractor shall submit an invoice to the Department seeking reimbursement from the Department for any items listed in Section II.C.1.b., above, that are not paid during closing. 2. Contractor’s Fee: For each Assigned Project, the Department will pay the Contractor’s Fee in accordance with Exhibit B, Price Sheet. The Contractor shall submit an invoice for payment of the Contractor’s Fee after the Project File has been returned to the Department in accordance with Section IV.A.3.c., below. Notwithstanding the foregoing, the Contractor will not receive the Contractor’s Fee if the Assigned Project does not result in an easement closing; however, the Contractor may be reimbursed for Reimbursable Expenses as described in Section II.C.1., above.
