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Basic Information

Reference Number

0000336137

Issuing Organization

Santa Rosa County School Board

Owner Organization

Santa Rosa County Schools Maintenance & Facilities

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP 23-12-WP

Title

RFP 23-12-WP Emergency Generators Maintenance

Source ID

PU.AG.USA.1062.C12897501

Details

Location

United States, Florida, Santa Rosa County

Delivery Point

Multiple Locations Within Santa Rosa County
Milton, Florida
United States 32570

Purchase Type

Term: 03/13/2024 12:00 AM CDT - 03/12/2029 11:59 PM CDT
Option: Renew 5 additional one year periods

Piggyback Contract

Yes

Description

The purpose of this solicitation is for a five (5) year contract for the service, repair, and installation of the School District’s generators. As well as inspections of the fuel tanks that supply these generators. The awarded vendor will provide preventative maintenance for all School District owned generators and related equipment at various locations within Santa Rosa County. All costs for preventative maintenance and other pricing in this solicitation is to be submitted electronically. Total quarterly maintenance cost will be detailed to include transportation, labor and parts, etc.

Dates

Publication

12/07/2023 12:59 PM CST

Question Acceptance Deadline

12/14/2023 03:00 PM CST

Questions are submitted online

Yes

Closing Date

01/16/2024 03:00 PM CST

Contact Information

Wesley Pavlicek

8509835130 ext. 0

PavlicekW@santarosa.k12.fl.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Employee Background Checks Required

- Installation Required

- Insurance Required

- Onsite Maintenance Required

- Security Badges

- Warranty Information Required

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Questions

Question Name	Question Description	Mandatory
Compliance	Is your company registered and or certify that our company is in complaince with the E-verify federal program under direction of the Department of Homeland Security?	Yes
Conflicts	Are there any potential or perceived conflicts of interest with respect to this contract?	No
Similar Contracts	How many similar contracts has your company done?	No
Timeliness	Has your company adhered to all project schedules and deadlines in the past?	No
US Citizenship	Are all employees involved in the performance of this contract legal US citizens (or do they hold a valid visa or legal resident alien status)?	Yes
Value Add Services	Does your company offer other value added services outside the scope of work requested? Please explain	No
Warranty	What kind of warranty is included, if any?	No

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Sworn Statement on Public Entity Crimes Form	Sworn Statement on Public Entity Crimes Form	Yes	No
Certification Regarding Lobbying Form	Certification Regarding Lobbying Form	Yes	No
Conflict of Interest Certificate Form	Conflict of Interest Certificate Form	Yes	No
E-Verify	E-Verify Form	Yes	No
Disclosure of Lobbying Activities Form	Disclosure of Lobbying Activities Form	No	No
Proposal Form	Proposal Form	Yes	No
Business Proposal	Company Business Proposal	Yes	No
No entries

Additional Bidding Instructions

Do not include your pricing or labor rates in envelope #1. Please include all pricing information in Envelope #2.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Pricing	Pricing Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Include product pricing, service, and labor rates only in this section.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.