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Basic Information

Reference Number

0000306986

Issuing Organization

Santa Rosa County School Board

Owner Organization

Purchasing Department

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP 23-03-BG

Title

Multimedia Notification System

Source ID

PU.AG.USA.1062.C8517276

Details

Location

United States, Florida, Santa Rosa County

Delivery Point

Santa Rosa County School DIstrict

Purchase Type

Duration: 5 years
Option: Renew for five (5) additional, one (1) year periods.

Piggyback Contract

Yes

Description

The Santa Rosa County School Board, Milton Florida, is soliciting for a Multimedia Notification System. This system would be used for community outreach, attendance notification, emergency communication and surveys, etc.

Dates

Publication

01/07/2023 03:30 PM CST

Question Acceptance Deadline

01/18/2023 11:59 PM CST

Questions are submitted online

Yes

Closing Date

01/26/2023 03:00 PM CST

Prebid Conference

01/12/2023 10:30 AM CST

Contact Information

Bryan Gabbard

850-983-5130

gabbardb@santarosa.k12.fl.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

- Training Required

- Warranty Information Required

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

01/12/2023 10:30 AM CST

Location

Dillon Center, located at 6032 Hwy 90, Milton, FL 32570, Room 705

Event Note

Additionally, the pre-proposal conference will be offered by virtual meeting via Microsoft Teams at:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWY5N2JmZGQtYjE3Zi00YTNjLWFlNjItMjM1ODcyZjA3NWIw%40thread.v2/0?context=%7b%22Tid%22%3a%224451d2cd-d9cf-4901-bd90-8b5962cdaf7e%22%2c%22Oid%22%3a%2219604a1f-6054-4a85-8d5e-913e5e463afc%22%7d

For those that are not able to join this virtual meeting you may call in with the following phone number: +1 850-400-4211 then enter the conference ID: 467 863 242# when prompted.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Questions

Question Name	Question Description	Mandatory
Compliance	Is your company registered and or certify that our company is in complaince with the E-verify federal program under direction of the Department of Homeland Security?	Yes
Legal Compliance	Has your company been found in violation of any local, State, or Federal laws?	Yes
US Citizenship	Are all employees involved in the performance of this contract legal US citizens (or do they hold a valid visa or legal resident alien status)?	Yes

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Form	Proposal Form	Yes	No
Drug Free Workplace Form	Drug Free Workplace Form	Yes	No
Public Entity Crimes Form	Public Entity Crimes Form	Yes	No
Certification Regarding Lobbying Form	Certification Regarding Lobbying Form	Yes	No
Disclosure of Lobbying Activities Form	Disclosure of Lobbying Activities Form	No	No
Conflict of Interest Certification Form	Conflict of Interest Certification Form	Yes	No
E-Verify Form	E-Verify Form	Yes	No
Business Proposal	Business Proposal	Yes	No
No entries

Additional Bidding Instructions

All proposals must be submitted electronically through the Florida Purchasing Group, located at https://www.floridabidsystem.com.
Only the names of the companies submitting a bid will be called out at the RFP opening per Florida Statute 119.071.
Proposals submitted will be publicly reviewed in the Director of Purchasing and Contract Administrator’s office at 3:15 PM CT, January 26, 2023.
Do not place any pricing in envelope 1, all pricing shall be placed in envelope 2.

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.